What are the responsibilities and job description for the Accounts Payable Specialist position at Abilis?
Description
We are looking for an experienced and motivated Accounts Payable/Expense Management Specialists to join our growing team at Abilis!
About Us: Abilis’ mission is to empower individuals with developmental disabilities and their families through comprehensive services, support, and advocacy. We are dedicated to helping people build able, independent lives while honoring dignity and individual strengths. Our work strengthens families and fosters inclusive, supportive communities.
Job Summary: The Accounts Payable Specialist/Expense Management Specialists is responsible for managing and overseeing the accounts payable function to ensure accurate and timely processing of vendor payments, invoice reconciliation, and expense management. This role involves maintaining financial controls, assisting with audits, reviewing expense trends, and managing the organization’s expense and credit card management systems. The specialist will work closely with the accounting team, senior leadership, and vendors to ensure financial efficiency and compliance with agency policies and regulations.
Responsibilities:
Review, allocate, and reconcile invoices, credit card charges, and vendor statements, ensuring accurate billing and expense posting.
Process vendor payments and record monthly expenses for timely month-end closings.
Maintain documentation for all accounting entries and GL accounts.
Ensure compliance with 1099 reporting and collect W-9s as needed.
Distribute invoices for approval to appropriate directors and follow up on outstanding items.
Conduct expense trend analyses per request of the Controller, COO, and Finance Director to review findings.
Oversee lease management, including rent payments and client billing accuracy.
Manage and maintain milage reimbursement modules in Paycom, ensuring policy compliance and assistance.
Support annual audits by preparing schedules, reports, and analyses as requested.
Resolve vendor disputes and maintain organized records of utilities, leases, and property schedules.
Process personal fund checks, and positive pay entries for reconciliations.
Assist managers with invoice requests, utility notices, and other financial documentation.
Qualifications
Associate’s Degree in Accounting, Finance, or Business Management, or four years of relevant experience.
One year of experience in bookkeeping/accounting or a Bachelor’s degree in Accounting.
Experience with accounts payable systems/software required.
Proficiency in Microsoft Excel, Word, and accounting software.
Benefits:
Full time employees will receive: Health, dental, and vision insurance, paid time off, free life insurance, 401k profit share, tuition assistance program, awards and recognition including team of the season, on the spot awards, and anniversary gifts.