What are the responsibilities and job description for the Accounts Payable Specialist position at The Lockwood Group?
This position is based fully in-office at our headquarters in Stamford, CT.
About The Lockwood Group: We are a leading medical communications group, committed to the precise and effective dissemination of scientific and medical content to global healthcare communities. Our collaborations with innovative pharmaceutical companies are instrumental in translating complex scientific data into clear, impactful narratives that advance healthcare knowledge and practice. Our corporate culture emphasizes precision, collaborative synergy, and continuous professional development
Summary: Support end‑to‑end AP processing, vendor management, and employee expenses to protect cash flow and the accuracy of financial reporting in a fast‑paced medical communications environment. This position offers an excellent opportunity for a dedicated professional to develop their career within a structured and supportive financial environment.
Key Responsibilities:
Professional Skills and Requirements:
About The Lockwood Group: We are a leading medical communications group, committed to the precise and effective dissemination of scientific and medical content to global healthcare communities. Our collaborations with innovative pharmaceutical companies are instrumental in translating complex scientific data into clear, impactful narratives that advance healthcare knowledge and practice. Our corporate culture emphasizes precision, collaborative synergy, and continuous professional development
Summary: Support end‑to‑end AP processing, vendor management, and employee expenses to protect cash flow and the accuracy of financial reporting in a fast‑paced medical communications environment. This position offers an excellent opportunity for a dedicated professional to develop their career within a structured and supportive financial environment.
Key Responsibilities:
- Process vendor invoices with correct GL coding and approvals; maintain vendor records.
- Reconcile vendor statements; resolve discrepancies (incl. FOX, Uber files).
- Review/collect W‑9s and support new‑vendor setup as needed.
- Process and audit employee expense reports for policy compliance.
- Respond to vendor and internal inquiries; track and resolve issues to closure.
- Assist with audit requests and provide ad‑hoc analysis/reporting.
- Enter Tech Fees for new jobs opened by the AR team.
- Stakeholder Communication - Proactively communicate with account/meetings teams; surface issues early and close the loop on resolutions.
Professional Skills and Requirements:
- Strong attention to detail; organized with the ability to prioritize and meet deadlines.
- Clear written/verbal communication; high integrity with confidential data.
- Working knowledge of accounting principles (e.g., double‑entry, accrual vs. cash).
- Excel proficiency (lookups, pivots, formulas); familiarity with Xero, QuickBooks, SAP, Sage or Advantage is a plus.