Office Administrator

Our client is an asset management firm. They seek an Office Administrator to join their Westport, CT office.

Responsibilities

• Serve as the first point of contact for visitors and callers, managing the main phone line and front-of-office experience
• Oversee office operations, including maintenance coordination, building management relations, and overall workplace functionality
• Administer office, kitchen, and cell phone supplies; manage daily kitchen upkeep and twice-weekly office lunch ordering
• Arrange business and personal travel for Principals, including flights, accommodations, itineraries, and related expense reporting
• Coordinate logistics for office events, visiting guests, and industry conferences, ensuring seamless execution
• Maintain company calendars, earnings schedules, and scheduling logistics, including quarterly reporting timelines
• Prepare reports and provide general administrative support, including scanning, filing, mailing, and document organization
• Support Research, Marketing, and Sales teams with travel logistics, expense reports, and day-to-day administrative needs
• Assist the Marketing/Sales function with document and presentation formatting, CRM data entry, reporting, and website updates
• Execute ad hoc projects and supplemental assignments as needed to support firm operations and leadership

Requirements

• College degree required
• Relevant experience in an office administration role
• Financial services industry experience preferred
• Ability to work independently in a team environment
• Willingness to learn and solve problems
• Excellent written and verbal communication skills
• Organized and detail-oriented
• Proficient with WordPress, Microsoft Outlook, PowerPoint, and Excel
• Knowledge about the use and maintenance of CRM databases required

This opportunity is in office 5x a week in the Westport, CT office

JobID: 47891