Executive Research Assistant

Our client is an asset management firm. They seek an Executive Research Assistant to join their Manhattan, NY office.

Responsibilities

• Handle phone calls with proper call screening, forwarding, and message taking
• Coordinate meetings and appointments
• Liaise with all necessary parties and gather all requested materials
• Collaborate with the receptionist to ensure calendar appointments include all necessary details such as attendee names, agenda, conference room, and catering requests
• Partner with other assistants when scheduling meetings with multiple analysts and PMs to ensure efficient execution
• Review emails to identify relevant events, meetings, or calls of potential interest
• Track relevant conferences and present information to analysts/PMs while monitoring deadlines and ensuring registration completion
• Serve as a liaison with brokers, banks, and investor relations representatives
• Facilitate registration for conferences and investor days with brokers and IR representatives, and schedule meetings of interest for PMs/Analysts
• Manage calendars for earnings calls each quarter, distribute relevant materials such as press releases, transcripts, estimates, and research reports, and support travel arrangements, expense reconciliation, and administrative coordination, including notes, visitor support, and project work as needed

Requirements

• Bachelor's degree required
• 3-5 years of administrative or executive assistant experience
• Strong organizational, time management, and communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Experience preparing expense reports and making travel arrangements
• Team player who strives to solve problems creatively
• Proficient in MS Office

JobID: 48155