What are the responsibilities and job description for the Administrative Assistant position at AANSEACORE?
- Job Title: Administrative Assistant
- Experience Level: 1-5 Years
- Location: Onsite - 10601, White Plains, New York, United States
- Employment: Contract
We are seeking a detail-oriented and highly organized Administrative Assistant will provide comprehensive support to the Operations department, assisting with a wide range of operational accounting and administrative tasks.
- High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
- Experience in administrative and/or operational accounting tasks preferred.
- Proficiency in QuickBooks and familiarity with payment processing systems is a plus.
- Proficiency in Microsoft Outlook and Excel.
- Strong attention to detail and ability to manage multiple tasks efficiently.
- Excellent communication and organizational skills.
- Perform daily and monthly payment requests for state fees in QuickBooks.
- Match and process client and partner invoices through designated payment systems.
- Apply payments for all client wire and check transactions to invoices in the appropriate systems.
- Process credit card payments, ensuring correct coding and accurate invoice application.
- Collaborate closely with the Operations team to identify, communicate, and resolve areas of deficiency or errors.
- Support various aspects of operational accounting, including billing, credit card reconciliation, reporting, accounts receivable, payment research, and spreadsheet data entry.
- Manage daily ACH, wire, and check payment applications.
- Monitor and maintain the Accounting distribution mailbox, ensuring timely responses to internal and external inquiries.
- Assist the Operations Manager with daily operational tasks as required.
- Identify and help prevent discrepancies by contributing to the development of improved control systems.
Benefits
Competitive Hourly Rate (Depending on Experience)
About Us
We are champions of change, torchbearers of innovation, pioneers of modern business and technology solutions, believers in teamwork, transparency, and relationships.
We are AANSEACORE - a global Business Technology Transformation Solutions Company, specializing in Professional Staffing. Asia, Africa, North - South America, Europe, Australia, the global presence we strive to establish, is at the core of AANSEACORE and this underlines our ‘global family’ ethos.
We are partnered with technology household companies like Microsoft, AWS, IBM , Lenovo. specialized in Flexi-Staffing (Temp. Staffing) and Contract to Hire Staffing. With dedicated Account Managers for each of our clients, our consultants work for assignments across the globe based on clients’ needs. With our vast network of clients, we are always on the move, fulfilling their contract positions.
Visit Us at www.aanseacore.com to learn more.
