What are the responsibilities and job description for the Administrative Assistant position at AANSEACORE?
The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.
Job Description
We are looking for an Admin Assistant (AA) who plays a key role in ensuring operational efficiency in daily office activities. This position supports the Operations Department by managing front-office functions, coordinating communication, handling administrative processes, and assisting with departmental projects as needed. The ideal candidate will be a proactive team player with strong organizational, communication, and multitasking abilities.
Skill / Qualifications
- Bachelor’s degree (BS/BA) and/or relevant administrative experience preferred
- Strong interpersonal and communication skills (verbal and written)
- Ability to interact professionally with clients, colleagues, and government agencies
- High level of discretion and ability to handle confidential information
- Excellent organizational, multitasking, and time management skills
- Ability to work independently and perform effectively under pressure
- Detail-oriented with high accuracy and consistency
- Proficiency in Windows-based systems, including Microsoft Office Suite and Adobe PDF
- Flexible and adaptable in a fast-paced work environment
- Strong relationship-building and collaboration skills
Job Responsibilities
- Welcome and assist guests in person or via telephone professionally
- Answer, screen, and route incoming calls to appropriate departments or individuals
- Scan, log, and distribute incoming mail through the email mail system
- Maintain accurate records in the mail tracking database to ensure accountability of all correspondence
- Coordinate and collaborate with internal departments and remote employees
- Monitor and maintain office supply inventory, including ordering and verifying deliveries
- Assist the Accounting team with invoice syncing, payment processing, and collection activities
- Handle outgoing mail and package shipments
- Support office operations and contribute to strengthening workplace culture
- Assist the Operations Department with projects on an as-needed basis
Benefits
Competitive Market Rate (Depending on Experience)