Temp to Perm: Personal Assistant / Administrative Assistant

The Assistant Company has been retained by a high-profile New York Executive to find a RELIABLE Personal Assistant / Administrative Assistant to work out of the home office of their New York residence. In this position, you will start off as a temp. Starting salary is $30.00 - $35.00 per hour (plus OT). Must be able to start ASAP. NO PHONE CALLS PLEASE.

• MUST BE ABLE TO COMMUTE TO NY ESTATE DAILY
• MUST LIVE WITHIN 30 - 40 MINUTES OF THE PROPERTY (Zip code: 10011)
• MUST BE ABLE TO START ASAP
• MUST BE ABLE TO WORK WEEKENDS
• MUST BE EXTREMELY FAMILIAR WITH EXCEL
• MUST HAVE BOOKKEEPING EXPERIENCE: CREDIT CARD RECONCILIATION, EXPENSE REPORTS, ETC.

Position Summary:

Performs administrative and support functions for the New York administrative team and the Director of Property Operations.

Essential Duties and Responsibilities:

• Manages the office effectively and efficiently
• Maintains order and organization within the office and tasks that are being assigned
• Keeps errands and drivers’ tasks organized to ensure efficient operations
• Inspects security logs and reports shortcomings or issues to Director of Property Operations
• Helps oversee property and property staff and reports issues to the Director of Property Operations
• Drafts reports/correspondence for the Director of Property Operations including project updates, staff inquires, action items needing attention
• Enforces directives in the absence of the Director of Property Operations
• Records messages, completes logs, and notifies appropriate parties
• Prepares and ensures outgoing packages, and notifies appropriate parties of outgoing packages
• Indicates updated status of incoming packages and notifies appropriate parties
• Secures credit card, assigns to proper parties, and maintains receipts
• Ensures sign-in procedures are followed
• Updates calendar according to itineraries, and notifies appropriate personnel
• Oversees logs and checklists for houses, mileage, phone calls, housekeeping, maintenance, landscaping, and office activities.
• Ensures required logs are maintained, and copies and files document to maintain accurate record keeping
• Complies with company policies and procedures
• Performs other duties as needed

Education and Experience:

• High school diploma or equivalent
• Three years of experience in office administration
• Or combination of equivalent experience, education, and training

Skills:

• Proficient use of MS Office Products and Apple Devices
• Experience using Quicken application
• English speaking, writing, and reading comprehension; active listening; organization; coordination; and attention to detail

Working Conditions and Environment:

• Intermittently lift, carry, push, and pull up to 30 pounds
• Frequently see, sit, balance, grasp, and have repetitive use of arms, wrists, hands, and fingers
• Occasionally talk and hear
• Intermittently stand, stoop, bend, twist, crouch, kneel, crawl, walk, climb stairs and ladders, operate foot and hand controls, squeeze, and reach above shoulders
• Exposure to electrical equipment, low to medium noise levels, and indoor and outdoor temperatures of heat and cold
• Frequent use of computer
• Long or odd hours, as needed

Job Types: Full-time, Temporary

Pay: $30.00 - $35.00 per hour

Expected hours: 40 – 50 per week

Application Question(s):

• You understand that this a temp to perm position paying $30 - $35 per hour (depending on experience)?
• Do you currently live in NY and could you make it to Manhattan daily?
• Are you currently working? If hired when could you start?

Work Location: In person

Salary : $30 - $35