What are the responsibilities and job description for the Administrative Support Coordinator position at A Hiring Company?
Burford Corp., a Middleby company, is a leading manufacturer of industrial baking equipment. Burford is a long-standing, respected brand known worldwide for manufacturing quality custom products through innovative baking solutions. Products include the famous twist tie machine, seeders, pan oilers, and pan shakers.
At Burford Corp. we have a company culture focused on hard work, family, and innovation. We believe in internal and external customer service, a work/life balance, and having fun together! We offer an opportunity to work in an environment that directly contributes to the success of the company, encourages collaboration, and development. Your contribution to work that matters can be seen on shelves locally and around the world!
We encourage you to learn more about us!
www.burford.com
www.linkedin.com/company/burford-corp
www.facebook.com/pages/burford-corp/1020120014695066
The Position:
The Administrative Support Coordinator provides comprehensive office support across multiple departments and serves as the primary point of contact for front office activities. This role is responsible for managing the reception area, answering and directing incoming calls, greeting visitors, coordinating office supplies, supporting company events, executing data entry responsibilities, and assisting with general clerical tasks.
The ideal candidate is energetic, highly organized, professional, and capable of balancing routine responsibilities with time-sensitive projects. This individual must be able to work independently, exercise good judgment, and support efficient office operations while ensuring a positive experience for employees and visitors.
Essential Responsibilities:
- Unlock the main building each morning
- Answer and route all incoming calls to the appropriate employee or department
- Provide callers with general information including company address, directions, fax number, website, and other requested details
- Greet visitors professionally and courteously; manage sign-in procedures and issue visitor badges
- Executes precise engineering related data entry to support technical workflows
- Ensure purchasing and receiving records align by validating POs in the ERP system, matching them to receivers, and accurately entering AP invoice data
- Perform general office tasks such as copying, scanning, and organizing records
- Provides clerical support and data entry for other departments or projects, including filing, scanning, or document preparation
- Prepare external correspondence and internal memos, ensuring accurate spelling, grammar, formatting, and content
- Receive, sort, stamp, and distribute incoming mail
- Order, receive, stock, and distribute office supplies
- Prepare conference rooms for meetings, including set-up and materials
- Create documents, spreadsheets, forms, and presentation materials using Microsoft Office applications
- Assist in planning, coordinating, and managing company events
- Maintain the company phone extension list, issue vending reimbursement money, and coordinating with weekly vendors (Ozarka water, vending services, uniform services, etc.)