What are the responsibilities and job description for the Administrative Support Specialist position at iTologyOK?
Location: Bethany, OK
Employment Type: Full-Time
About Us
iTology is a growing Managed Services Provider (MSP) committed to delivering exceptional IT solutions to Oklahoma Businesses.
About the Role
We are seeking a detail-oriented and proactive Administrative Coordinator to join our team. This role is critical in ensuring smooth day-to-day operations, providing exceptional administrative support, and assisting with financial processes.
Key Responsibilities
· Manage and maintain accurate records, files, and documentation.
· Coordinate meetings, appointments, and travel arrangements.
· Prepare reports, presentations, and correspondence.
· Assist with budgeting, purchasing, and expense tracking.
· Support special projects and process improvements as needed.
· Handle Accounts Payable and Accounts Receivable processes, including invoice verification and payment tracking.
· Assist with vendor management and ensure timely payments.
· Assist with other administrative duties as needed.
Qualifications
· High school diploma or equivalent (associate or bachelor’s degree preferred).
· 5 years of administrative experience; finance or accounting experience a plus.
· Proficiency in the Microsoft 365 Suite (Word, Excel, Outlook, PowerPoint).
· Familiarity with accounting software is preferred.
· Strong organizational and time-management skills.
· Excellent written and verbal communication abilities.