What are the responsibilities and job description for the Administrative Assistant II position at 1199 SEIU?
Requisition #:
7302
# of openings:
1
Employment Type:
Full time
Position Status:
Permanent
Category:
Non-Bargaining
Workplace Arrangement:
In-Office
Fund:
1199SEIU National Benefit Fund
Job Classification:
Non-Exempt
Responsibilities
- Perform all administrative functions for the Chief Finance Officer and Finance Directors
- Schedules group meetings, reserve appropriate meeting rooms, arrange audiovisual equipment and catering as needed, and coordinate multiple calendars
- Manage the paper and digital record retention process in compliance with departmental and Fund policies and procedures, including scanning paper records.
- Sort and distribute mail for the department, manage the Petty Cash box, and manage department supplies
- Maintain and monitor reporting calendar for reporting deadlines
- Keep weekly timesheets for the Finance Department staff
- Maintain a shared vacation (PTO) and in-office calendar for the Finance Department
- Create Finance Department requisitions for creation of purchase orders to submit invoices for payment in Oracle/NetSuite system
- Provide audit support by preparing daily cash receipt records for annual sample testing by external auditor
- Prepare and run Accounts Receivable reports and queries, as well as other system reports, to assist Accounts Receivable accountants and analysts with their daily activities.
- Assist with spreadsheet creation and data entry as needed to support accountants in analyzing and completing daily cash receipt and collections activities.
- Create and mail confirmation letters to employers regarding withdrawal liability correspondence; track payments from employers and distribute withdrawal liability reports to them.
- Perform additional duties and projects as assigned by management
Qualifications
- High School Diploma or GED required, Bachelor’s degree preferred
- Minimum two (2) year experience as an Administrative Assistant including (1) year experience in a finance department, providing support to management
- Intermediate skill level in Excel, PowerPoint, Word, and Adobe Acrobat required
- Accounting background experience preferred
- Excellent verbal and written communication skill; must be able to establishes priorities; meet deadlines and multi-task
- Must be able to work independently with minimal supervision
- Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands
- Must have high ethical standards and high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated integrity, honesty, poise, tact, and diplomacy
- Must be able to interact and communicate with individuals at all levels of the organization in a professional manner
Salary : $46,400 - $58,000
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