Clerical Assistant 

Duties and Responsibilities: 

• Collecting hard copy documents stored in multiple locations on the site and sort them by type and department. 
• Work with each department’s designated contact person to decide which documents need to be digitized and which ones need to be designated shred.
• Work with each department’s designated contact person to determine which system/location the electronic copies are to be stored in and input them into the correct system/location.
• Shred and dispose of all documents designated shred.
• Meet weekly with the site representative (Maintenance Manager) to review and discuss progress, bottlenecks and/or support needed to keep the process moving efficiently and effectively.
• Comply with all safety policies and procedures as you complete your daily tasks.

Qualifications: 

• High School Diploma 

• Highly organized and detail oriented 

• Ability to drive continuous progress on the tasks 

• Proficiency with MS Office suite (Word, Excel, PowerPoint). 

• Team player with good communication skills

 Preferred 

• Experience working with document management systems 

• Experience working with SAP

• Experience with recognition of the different file types e.g. P&ID’s, Drawings, Manuals ect.