Zachry Group is seeking an Accounts Payable & Payroll Clerk to work at our Maintenance Site Cheniere LNG located in Johnsons Bayou, LA right outside of Pleasure Island, TX. The clerk will perform a variety of routine accounting functions under general supervision and in accordance with standard procedures. The successful incumbent will be responsible for processing all invoices. They will also assist in the processing of weekly payroll in conformance with established payroll procedures. Assemble data from employee records and administer payroll, including federal & state tax, vacations, time off, direct deposit setup, salary increases & deductions. NO PER DIEM OFFERED.

Qualification Highlights

• Must have excellent verbal and written communication skills.
• Must be proficient with computers and Microsoft office products.
• Must be organized and professional.

Position Responsibilities

Accounts Payable:

• Cross audit invoices with compliance & documents.
• Full-cycle accounts payable process. For example, matching of invoices, requisitions, quotes, receivers, and purchase orders.
• Reply to assigned queries correctly, efficiently and communicates in a timely manner.
• Research source documents and prepare simple accounting reports.
• Reconcile vendor accounts.
• Develop and maintain positive working relationships with vendors, central procurement, job site and management.
• Complete special projects and assignments as required by manager.
• Maintain rental equipment tracking spreadsheets.
• Maintain invoice spreadsheets.
• Track status of major subcontractor and submit monthly costs to owner or management as required.
• Participate in TR Log Meetings. Update TR Logs and notes.
• Digital document filing.
• Perform other duties as assigned

Payroll:

• Perform complete payroll process for assigned departments or business unit, performs mathematical calculations for time worked, withholdings and deductions, paid time off, retroactive pay, overtime, salary changes, etc.
• Perform payroll entry and edits to release timecards to payroll system
• Administer and maintain employee payroll records: direct deposits, W-4, and state L-4 equivalent
• Complete employee separations for termination and unemployment usage.
• Verifies and processes vacation, sick, personal and non paid leave requests for employees
• Tracks daily headcount & absenteeism.
• Audit payroll transactions, hire and termination forms to assure compliance with Company, state and federal requirements
• Process employee hires, termination forms, personnel updates, corrections and special payments
• Researches employee wage information
• Monitors employee paid time off account balances‎
• Organizes and maintains files of records and correspondence of both a routine and confidential nature
• Assisting other departments with day to day site needs when payroll duties are done.
• Perform other duties as assigned

JOB REQUIREMENTS

Required Qualifications

• High School Diploma or GED
• Minimum of 1 - 3 years of clerical experiences is required
• Must have a strong focus on customer service, accuracy, good verbal and written communication, mathematical reasoning
• Excellent work ethic and organizational skills
• Ability to work with minimal supervision on most projects or tasks
• Strong interpersonal skills to influence and communicate effectively with all levels of personnel
• Demonstrate creative problem-solving skills
• Must be detail-oriented and have strong proof-reading skills
• Ability to work in a fast pace environment and manage multiple tasks simultaneously, with shifting priorities in a dynamic, deadline-driven environment
• Personal computer proficiency, experience utilizing Microsoft Word, Excel, and Outlook; candidates may be tested for computer proficiency.
• Must have a current valid driver’s license.
• Must have a current valid TWIC card.
• Have reliable transportation and be able to work 4 days a week or as needed for work schedule and events
• Must be able to meet all physical demands and pre-employment conditions, to include a criminal background check, motor vehicle check and drug screen.

Preferred Additional Qualifications

• Current Zachry Group or Zachry Group ROF’ed employee.
• Former experience working with Zachry Group companies
• Preferred candidate will have previous experience in a payroll, accounting, clerical or administrative position.
• Bachelor’s Degree or professional Associate Degree
• 3-5 years related experience
• Experience working in Cyborg, PC Payroll, or ADP WFN payroll systems.
• Oracle experience
• Experience working in the contractor or refinery industry
• Bi-lingual.
• Knowledge of three-way match invoicing
• Knowledge of US payroll.

Reporting to:

• This position reports to the Site Administrative Services Manager.

Physical Requirements

• Employee will be required to adhere to large amounts of sitting and working on a computer.
• Will talk and hear to communicate.
• Employee will be required to communicate in person, via telephone, email, video chat and software systems. 
• Will use arms and hands to signal, grab, hold, turn, push, and pull: objects, materials, controls and tools. 
• May be required to lift, carry and move up to 35lbs. 
• Position may occasionally be required to spend time on the construction site and will need to have the ability to walk and climb various outdoor conditions.
• Will be required to physically walk from parked vehicle through turnstiles inside of gate to report

Work Environment

• Will work in a general office environment. Capable of operating and functioning in a fast-paced work environment. Must possess a vision (corrected or uncorrected) that allows for clear visibility from a distance of 20 inches or less.
• Must be able to climb stairs.

The above description covers the fundamental responsibilities of the Accounts Payable Clerk & Payroll Clerk position. It shall not be construed as a complete listing of all miscellaneous, incidental or similar duties which may be required from day-to-day.

ZACHRY is dedicated in providing a Safe and Drug Free work environment and is an Equal Opportunity Employer.