Location: Woodland Community College - Woodland, CA
Job Description:
BASIC FUNCTION: Serves as the confidential executive assistant to the Vice President of the College, relieving the Vice President of a variety of complex administrative details; independently prepare reports, coordinate functions, communicate department policy and other administrative tasks.
DISTINGUISHING CHARACTERISTICS: The Executive Assistant to the Vice President assists in providing support for the leadership of the educational programs of the College and contributes to the executive management of the College.To view the details of the job duties, please click HERE .
Essential Duties Summary:REPRESENTATIVE DUTIES:
Independently provide executive administrative support to a Vice President, relieving the administrator of a variety of technical and administrative duties; serve as a liaison between the Vice President and the public, students, staff and other campus officials; maintain specialized knowledge of an assigned area of educational administration. (E)
Initiate and answer telephone calls; screen and direct visitors and calls to appropriate personnel, schedules and confirms appointments and maintains the Vice Presidents calendar. (E)
Coordinate, process and manage travel arrangements for the Vice President, faculty and others, to include conference registration and hotel. (E)
Organize, coordinate and manage various departmental activities, projects and functions as directed. (E)
Provide information and assistance in person or by telephone regarding programs, policies and procedures to faculty, staff, administrators, students and the general public. (E)
Assist in annual budget preparations; maintain current college instructional program and state funded budget accounts; monitor budget expenditures. (E)
Assist the Vice President in review, development and/or recommend changes of program policies and procedures. (E)
Gather, research and compile complex statistical information for budget preparation and for preparation of narrative reports for such items as program and curriculum review, handles grant and state reporting. (E)
Coordinate communication and activities with other College and District departments and personnel, students, educational institutions, vendors, other outside organizations and the public. (E)
Establish and maintain a variety of complex files and records. (E)
Prepares agenda items for meetings; attends meetings, records minutes, prepares minutes for distribution and maintains records; reviews and proofs documents, records and forms for accuracy, completeness and conformance to applicable rules and regulations; maintains confidentiality of the Districts negotiations with the collective bargaining units of the District. (E)
Acts as a key contact for student issues/complaints; solves problems, makes contacts for students, and routes students through the appropriate channels. (E)
Remain current concerning problems, situations, and conditions of special interest to the Vice President, President and other College administration.
Exercise independent judgment concerning matters requiring the Vice Presidents attention to assure timely action.
Prepares a wide variety of materials such as correspondence, reports, surveys, forms, charts budget sheets and memoranda (independently, notes and/or oral instructions), maintaining confidentiality. (E)
Assist the Vice President in developing procedures to expedite transmittal of information or facilitate implementation of policies and programs.
Exercise discretion in disseminating information, explaining policies and procedures and speaking as directed for the Vice President in personal and telephone contacts and meetings.
Provide work direction and guidance to others as assigned.
Perform related duties as assigned.
Please visit the class specification to review representative duties, minimum qualifications, desired qualifications, and other requirements of this position.
Required Qualifications:
EDUCATION AND EXPERIENCE: Any combination equivalent to: AA degree in business administration or related field and four (4) years increasingly responsible secretarial experience. Experience working in an educational setting preferred, butnot required.
Desired/Preferred Qualifications:
Physical Demands:
Range/Step: Range 9 / District Management Salary Schedule
Salary Range: $60,009 - $79,852 / Annually (Step 1- 9) Placement will be based on both the candidate's years of related experience and educational qualifications.
Benefits Information:Additional Resources:

• About The Yuba Community College District - Management Benefits Overview
• Management Salary Schedule - Telework Program - Some classifications may have the ability to work remotely or within a hybrid schedule

Posting Number: AS776P
Open Date: 05/03/2024
Close Date: 6/3/2024
Review Start Date:
Open Until Filled: Yes
Special Instructions to Applicants:I mportant Instructions:
To apply for this position, interested candidates are required to complete an online application, including submission of a Resume, Letter of Interest, EEO/Diversity Statement and Unofficial Transcripts through the People Admin application portal.
FOREIGN TRANSCRIPTS: Include a U.S. evaluation and translation. Contact the Human Resources website for a list of agencies providing foreign transcript services.
It is important to note that the District retains the right to extend time limits or initiate the recruitment/selection process anew at any stage.
Education Code 87408.6 states that no person shall be initially employed by a community college district in an academic or classified position unless the person has submitted to an examination within the past sixty (60) days to determine that he/she/they is free of active tuberculosis.
As a condition of employment, the position you are applying for will require that you provide fingerprints to the local police department. The fees charged by the Department of Justice (DOJ) and FBI for the fingerprint report is the employees responsibility.
Fingerprint clearance must be received prior to the employees first day on the job.
To apply, visit https://yccd.peopleadmin.com/postings/3758
EEO Statement Equal Employment Opportunity
The Yuba Community College District is an Equal Employment Opportunity Employer. In compliance with the Americans with Disabilities Act, Yuba Community College District will provide reasonable accommodation to qualified individuals. Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements.
The Yuba Community College District is strongly committed to achieving staff diversity and the principles of equal employment opportunity. The District encourages a diverse pool of applicants and does not discriminate on the basis of national origin, religion, age, gender, gender identity, gender expression, race or ethnicity, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, or because he/she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices.
Board Policies
Commitment to Diversity, Equity, and Inclusion.
Commitment to Diversity
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