Position Type: Full-Time

Overview: YouthBuild Preparatory Academy is seeking a reliable and detail-oriented Office Assistant to join our administrative team. The Office Assistant will provide essential support to ensure the smooth operation of the school's office, assisting with various clerical tasks and contributing to a welcoming and efficient environment. This role is ideal for a proactive individual who is passionate about supporting educational initiatives and working in a dynamic school setting.

Key Responsibilities:

1. Clerical Support:

   • Perform general office duties such as answering phones, greeting visitors, and managing incoming and outgoing mail.
   • Assist with filing, photocopying, scanning, and maintaining organized records and documents.
   • Prepare and distribute communications, including emails, memos, and newsletters.

2. Student and Staff Support:

   • Assist in maintaining student attendance records and ensuring accurate data entry.
   • Support the scheduling and coordination of appointments, meetings, and school events.
   • Provide administrative assistance to teachers and staff as needed.

3. Inventory and Supplies:

   • Monitor and manage office supplies inventory, placing orders as necessary to ensure adequate stock.
   • Distribute supplies to staff and maintain a well-organized supply room.

4. Event Coordination:

   • Assist in the planning and execution of school events, including setup, coordination, and cleanup.
   • Support logistical arrangements for meetings, conferences, and special events.

5. Data Entry and Management:

   • Accurately enter and update information in school databases and systems.
   • Assist with the preparation of reports and documents as required.

6. Communication:

   • Serve as a point of contact for parents, students, and visitors, providing information and assistance as needed.
   • Ensure effective communication within the school community, relaying messages and disseminating information promptly.

Qualifications:

• High school diploma or equivalent; associate’s degree or higher preferred.
• Minimum of 1-2 years of experience in an office or administrative role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software.
• Ability to work independently and collaboratively within a team.
• Friendly and professional demeanor, with a commitment to creating a positive and supportive environment.

Preferred Qualifications:

• Experience working in an educational or non-profit setting.
• Familiarity with office equipment and basic troubleshooting.
• Knowledge of student information systems and data management.