Essential Functions/ Job Duties:

• Ensure all department staff are in compliance with DCF training requirements within the first 90 days of employment.
• Monitor and ensure staff compliance with DCF training requirements within the first year of employment.
• Regularly update and maintain comprehensive files to track staff training and in-service completion.
• Maintain accurate and organized records of all staff training activities.
• Ensure that all background clearances for department staff are up to date.
• Proactively follow up with the Human Resources department to address any discrepancies in background clearance records.
• Provide the Professional Development (PD) staff with a current list of department staff and their training status.
• Regularly update executive leadership on staff training progress and compliance.
• Develop and implement corrective action plans to address non-compliance with training requirements.
• Collaborate with department staff and HR to facilitate compliance.
• Conduct site visits to various department locations to ensure that site-specific files are up to date and in compliance with training regulations.
• Coordinate and schedule department and compliance required trainings as established by the Executive Director.
• Support departmental executive leadership with special projects and initiatives as needed.
• Manage project timelines, resources, and deliverables effectively.
• Maintain confidentiality of all information being reviewed, processed, and filed.
• Perform any additional responsibilities established by the Executive Director.

Position Profile:

• Training & Compliance
• Communication
• Problem-Solving
• Attention to Detail
• Organizational Skills
• Adaptability
• Relationship Building
• Passion for Mission

Qualifications, Skills and Abilities / Position Requirements:

Qualifications:

• Bachelor's degree in a related field (preferred).
• Prior experience in managing training compliance and records maintenance.
• Strong knowledge of Florida Department of Children and Families training requirements.
• Excellent organizational and documentation skills.
• Strong communication and interpersonal skills.
• Ability to work independently and manage multiple tasks efficiently.
• Attention to detail and a commitment to accuracy.
• Proficiency in using computer software and database systems for record-keeping.

Certificates and Licenses:

• Valid Driver’s License.
• Adult/ Child CPR & First Aid certified.

As a condition of employment and a Drug-Free Workplace you will be required to submit to and satisfactorily clear a thorough Level II fingerprinting background screening and drug test.

Failure to complete the drug test will automatically disqualify you from employment. Please note Medical Marijuana cards do not exempt you from successfully passing your drug test.

The YMCA of South Florida is committed to the policy of Equal Opportunity prohibiting discrimination in the workplace because of race, color, religion, national origin, sexual orientation, political affiliation, age or disability.