Business Office HR Coordinator (Coney Island YMCA)
Full-Time / Regular
$24.00 Hourly
The YMCA of Greater New York is here for all New Yorkers - to empower youth, improve health, and strengthen community. Founded in 1852, today the Y serves a diverse population of more than half a million New Yorkers who learn, grow, and thrive through programs and services at our 24 branches. Community is the cornerstone of the Y. Together, we connect active, engaged New Yorkers to build stronger communities.
To help fulfill our mission, we cultivatea culture of learning, leading, and collaboration to enhance community impact.Through our talented staff and "LEAP" career framework (Leadership,Empowerment, Accountability, Personal Growth), we are committed to apeople-first approach that fosters trust, inclusion, growth, and developmentfor all.
The Coney Island YMCA is seeking a Business Office HR Coordinator who, underthe supervision of Business Manager, willprovide daily Human Resources, Payroll, and some areas of Financial Business supportto the branch.
Key Responsibilities:
HUMAN RESOURCES
Responsiblefor the processing of employment and volunteer documents in a timely manner -includes, but not limited to:

• Entry of employeeand/or volunteer screening into applicable system.
• Assists with Youth& Family screening and agency processing.
• Assists with conductingnew hire orientations/paperwork review with new or rehired staff (i.e., BenefitPowerPoint, paperwork, etc.).
• Generates andmaintains supply of New Hire Packets, Status Change forms, etc.
• Data entry intoCONNECT:HR is timely and accurate.
• Assists with themaintenance and accuracy filing of all employee and volunteer files.

Willassist supervisor to ensure appropriate staff/agencies are notified within therequired timeframe regarding the following but not limited to:

• Assistingwith leave requests including FMLA, disability, paid family leave,personal leave, etc.
• Help coordinatemedical plan changes, providing staff with benefit summaries andinformation.
• Providesoverview of health insurance, retirement, direct deposit, etc.
• Providevacation, sick and personal benefits upon request.
• Assist with employment verification requests.
• Timely response to unemployment claims in the absence of supervisor.
• Timely entry of Workers Comp claims in the absence of supervisor.

Assistwith tracking training completions for all staff in the borough to ensurecompliance including but not limited to Praesidium Academy, Preventing Sexual Harassment,time-clock use, etc.
FINANCIAL RESPONSIBILITY

• Assist in preparing branches daily deposits, bank and credit card reconciliation and reporting. Resolve and track chargebacks.
• Assist in processing of accounts payable vouchers, invoices, reconciling with Accounts Payable system and updating AP & PO tracking reports. Run open PO and IOH reports to notify branch staff.
• Assist in handling petty cash flow, audit receipts and prepare account payable reimbursement voucher.
• Assist in collecting of purchasing card documents and submitting to AO.
• Assist in distribution of financial report to all branch department heads.
• Maintain and update business office records for branches within borough, including vendor files and business office archives in accordance with the File Retention guidelines.
• Assist in government contract record keeping and reporting to the agency in a timely manner.

OTHERRESPONSIBILITIES

• Act as a back-up for branch Administrative Assistant (i.e., assisting department heads, distributing mail, etc.)
• Assist branch with maintaining all office equipment and computers; order and manage equipment supplies. Help create and submit HelpDesk tickets.
• Order and manage inventory of branch office supplies.

Desired Skills & Experience:

• Bachelor's degree or equivalent work experience.
• Minimum of one (1) to two (2) years of experience in Bookkeeping and/or administrative assistance. Knowledge of Human Resources preferred.
• Strong computer skills, knowledge of HRIS is aplus.
• Detail-oriented and ability to manage multiple projects simultaneously.
• Must be able to handle high volume of work.
• Excellent customer service and communication skills.

Benefits:
The YMCAof Greater New York offers a variety of benefits to its staff members,including retirement benefits, medical, paid time off, free YMCA membership, and more! Benefiteligibility is determined by an individual's employment status (i.e., full-timeor part-time), tenure, and/or the number of hours scheduled to work.Click here formore information.
How to Apply: If you would like to be a member of our dynamic team, please complete our online application and submit your rsum and a thoughtful cover letter that explains your interest in the role and our organization.
If you are a current YMCA employee, please submit yourapplication through the Internal Career Site in Cornerstone.
Job ID
req2012
Employment Type
Full-Time / Regular
Location
Coney Island YMCA
2980 West 29th Street
Brooklyn, New York, 11224
United States
EQUAL OPPORTUNITY EMPLOYER •DRUGFREE WORKPLACE Auxiliary aids and services are available upon request to individuals with disabilities