Deadline to apply: March 27, 2024

POSITION SUMMARY:

This position supports the work of the Y, a leading nonprofit committed to strengthening community through youth development, healthy living and social responsibility. This position will have overall responsibility for the direction and supervision of the Before & After School Enrichment site, including staffing, programming, and budgeting.

KNOWLEDGE AND SKILLS:

He/she must have the ability to demonstrate understanding of program development and management; demonstrate knowledge and understanding of MSDE regulations; demonstrate problem solving skills and reasoning ability; effective and efficient time management; demonstrate capacity for managing and leading people; excellent oral and written communication skills, interpersonal and coaching skills, and organizational skills; ability to exemplify a “Y-Voice” that demonstrates determination, genuine concern, welcoming attitude, hopefulness and a nurturing spirit.

Understand ethical behavior and business practices, and ensure that own behavior and the behavior of others is consistent with these standards and aligns with the values of the organization; maintain a work ethic that holds a high standard to organizational accountability.

ESSENTIAL FUNCTIONS:

Personnel Management

Maintain stable, high quality staffing which complies with licensing regulations and insures strong leadership and creative programming at all sites.

• Participate in interview process for all site staff.
• Responsible for the site orientation, training and career development for all site staff with assistance from Regional Director.
• Proactively monitor the qualification status for all site staff, including but not limited to CPR/FA, Code of Conduct, MSDE required trainings, etc.
• Insure all licensing paperwork has been submitted to Regional Director within the required time frame as determined by MSDE.
• Provide direct supervision to site staff.
• Address, document and resolve performance related and/or disciplinary issues in accordance with HR guidelines.
• Observe site staff performance throughout the year. Write and conduct three month and annual performance reviews on all site staff.
• Address, document and resolve complaints and concerns form parents, other staff and school personnel. Inform Regional Director of any issues with parents, site staff or school personnel. Work with Regional Director to address and resolve complaints and/or concerns in a timely fashion.
• Recognize positive feedback regarding site staff and site performance through staff recognition program.
• Insure compliance with Paycom procedures.
• Assist in termination of site staff in accordance with HR guidelines.

Fiscal Management
Adhere to annual site budget guidelines

• Monitor and review site revenue and expenses to insure they meet budgeted guidelines. Adjust monthly spending, if needed based on changes in enrollment.
• Insure enrollment meets or exceeds budgeted guidelines. Take corrective action as needed.
• Monitor wait lists to insure that site that is at full capacity and have all available spaces filled.
• Insure summer camp enrollment meets or exceeds budgeted figures.

Work with Regional Director and Marketing Director to develop and implement a marketing plan to boost enrollment if needed.
Program Management
Insure high quality programming to be compliant with MSDE guidelines and provide a safe, welcoming and nurturing environment for all participants and staff.

• Be at assigned site during all hours of operation throughout the school year and as scheduled during the summer.
• Maintain successful working relationship with licensing specialist.
• Provide support to site staff in the areas of children’s behavioral issues and behavior management.
• Insure all children’s safety by following the discipline policy and YMCA Code of Conduct.
• Maintain a high safety standard and accident/injury prevention standard.
• Insure a high quality program by incorporating a variety of activities designed to promote arts and humanities, character development, health, wellness and fitness, STEM, service learning, homework support, literacy and social competence/conflict resolution.
• Responsible for all areas of licensing compliance. Site should be 100% compliant with licensing regulations. Assist Regional Director in the site license renewal process and continuation of license to operate.
• Insure site is compliant with the EXCELS program and is progressing to achieve a higher level.
• Maintain parent board with current and up to date information.
• Write and distribute a useful and informative newsletter, including upcoming activities, special events, YMCA news, inclement weather information, etc.
• Conduct site audit using BASE site visit report at least twice annually to insure compliance with YMCA and MSDE guidelines.
• Conduct family events quarterly to develop and maintain positive parent and child relationships.
• Proactively work with Regional Director to support our partnership with FCPS and school personnel. Meet with school principal at start of school year and keep lines of communication open.
• Assist in planning and implementation of summer camp program with Regional director and co-director.
• Attain MSDE Accreditation requirements where possible.

Administrative
Perform all administrative function as they relate to the BASE department and site operations.

• Attend all required staff meetings and conduct regular staff meetings at the site.
• Perform administrative duties including but not limited to the following: paycom duties, accrual reports, incident/accident reports, licensing paperwork, curriculum plans, attendance sheets, sign in/out sheets and USDA food program documents.
• Comply with the child care dress code while working or representing the YMCA.
• Assist in sorting and distribution of food and program supplies as directed.
• Adhere to Paycom procedures and office hour requirements as directed.
• Work with child care billing to monitor the status of current and dis-enrolled participants.
• Maintain a professional image and attitude while working or representing the YMCA.
• Be available to meet with Regional Director or other site staff during office hours as needed.
• Maintain confidentiality in dealing with programmatic issues, staff and participant information and not disseminate it outside of the program.
• Participate in the development, planning and implementation of Healthy Kids Day.
• Follow the chain of command as it pertains to programmatic issues.
• Participate in a minimum of four YMCA events throughout the year, not to include volunteer events.
• Contribute to the development of BASE procedures and suggest process improvements as appropriate.
• Follow the chain of command as it pertains to programmatic issues.
• Participate in and complete staff trainings as needed to enhance all aspects of program delivery and other trainings as directed.
• Work directly with Annual Campaign Team to insure annual site goals are met. This includes but is not limited to the recruitment of volunteers.

QUALIFICATIONS/REQUIREMENTS:

• Must be at least 21 years of age.
• Must hold a high school diploma or GED, or completed at least 2 college courses for credit.
• Must have the following approved training and experience:
  • 6 Semester hours or 90 clock hours of approved training, 45 hours of which must be in Child Development and 45 in Curriculum.
  • 400 hours of experience in a school age environment, OR 1 year caring for school age children in a registered family child care.
  • 9 clock hours of approved training in communicating with staff, parents, and the public, or equivalent.
  • 3 hours of approved training in complying with the Americans with Disabilities Act
  • Within 6 months of date of hire complete a regulation training conducted by MSDE
• Must have demonstrated through previous experience superior ability to manage time, multi-task and organize his/her work, and train/supervise staff effectively.
• Must have exceptional work ethic and strength of character.