1 Administrative Supervisor Job in McMinnville, OR
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Yamhill County is Hiring an Administrative Supervisor Near McMinnville, OR
Supervises organization, planning, and implementation of specific programs within the County Clerk’s Office. Consults with other public and private entities in development of facilities and programs. Provides supervision and technical assistance to other staff members as well as delegates work, provides direction and reviews work, as necessary. Develops and provides training to department staff, advisory groups, and other agencies. Responsible for a variety of confidential and advanced administrative support duties of considerable complexity. May act as County Clerk in the Clerk’s absence,SUPERVISION RECEIVED:
Works under the supervision of the County Clerk or designee with considerable independent judgment.SUPERVISION EXERCISED:
Supervises and provides administrative direction for office staff and volunteers or other County Clerk Office staff as assigned by the County Clerk.DUTIES AND RESPONSIBILITIES INCLUDE ESSENTIAL FUNCTIONS OF POSITIONS ASSIGNED TO THIS CLASSIFICATION. DEPENDING ON ASSIGNMENT, THE EMPLOYEE MAY PERFORM A COMBINATION OF SOME OR ALL OF THE FOLLOWING DUTIES:
- Coordinates and provides advanced technical assistance to members of the public and staff such as recording, public records, licenses, passports, and election administration, completing reports and data management.
- Provides information on recording laws, department policies, passport acceptance procedures, and a variety of programs available to citizens.
- Performs accounts payable functions, budgeting, cash handling, and maintains filing systems including archived records.
- Assists and oversees data entry input, maintenance, and updates to multiple software systems and platforms.
- Oversees delegated workflow and statutory deadlines.
- Coordinates and compiles operational data and generates summary and statistical reports related to specific program areas.
- Assists customers, and explains the applicability of federal, state, and local statutes and regulations; resolves technical issues, and makes appropriate decisions based on experience.
- Coordinates and directs staff with duties associated with the yearly session of the Board of Property Tax Appeals.
- Monitors and directs the issuing and processing of business, marriage, and domestic partnership licenses as needed.
- Monitors and directs the recording functions of screening, recording, and scanning documents as needed.
- Analyzes laws, ordinances, and regulations affecting specific program areas and recommends changes in procedures to improve operations and meet statutory requirements.
- Provides support for all elections and recruitment of election workers, as directed. Performs other duties of a similar nature or level as required by the County Clerk.
KNOWLEDGE OF:
- Local, State, and Federal laws, statutes, administrative rules, and policies governing the department’s operations.
- Leadership and supervisory principles and practices including planning and organizing.
- Confidentiality rules, especially those specific to the program area.
- General office management principles and practices, including record keeping, records retention, data entry, spelling, punctuation, capitalization, word usage, and proper sentence construction of the English language.
- Principles and concepts appropriate to serve department stakeholders.
- Effective communication, both orally and in writing.
- Preparing accurate reports.
- Designing policies, overseeing implementation of initiatives and strategies, and evaluating outcomes.
- Planning, organizing, and managing change.
- Interpreting and applying laws, rules, and regulations related specifically to the department.
- Preparing voters’ pamphlet content.
- Supervise and constructively evaluate performance of subordinates.
- Develop and maintain effective working relationships with other employees, citizen groups, elected officials, and the public.
- Work under minimum supervision and demonstrate strong initiative.
- Recognize, evaluate, solve problems, and correct errors, and develop processes that reduce redundancy.
- Evaluate workflows, develop plans, and implement appropriate actions.
- Plan and organize large-scale and complex activities making decisions independently while in accordance with established policy, statutes, and laws.
- Interpret and apply laws and policies to specific areas related to the program area.
- Attend work as scheduled and/or required.
Five years of increasingly responsible administrative or supervisory experience related to office administration. Training and/or experience in accounting, public records, and budget law preferred. Any satisfactory equivalent combination of experience and training which ensures the ability to perform the work may substitute for the above.OTHER REQUIREMENTS:Ability to secure and maintain a driver’s license valid in the state of Oregon, or an acceptable alternative means of transportation. May be required to drive a County vehicle. Employees authorized to operate a private vehicle on County business are required to carry a valid driver’s license and liability insurance minimums as outlined in ORS 806.070.May be subject to successful completion of a background check. WORK ENVIRONMENT/PHYSICAL DEMANDS SUMMARY:
The incumbent typically works in an office environment and uses a computer, telephone and other office equipment as needed to perform duties. The noise level in the work environment is typical of that of an office. Incumbent may encounter frequent interruptions throughout the workday.The employee is regularly required to sit, talk, or hear; frequently required to use repetitive hand motion, handle, or feel, and to stand, walk, reach, bend or lift up to 20 pounds regularly and 30 pounds occasionally.Contact with the public in office environments may risk exposure to irrational/hostile behavior, contagious diseases, or contact with domestic animals.The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This job description in no way states or implies that these are the only duties to be performed by an employee occupying this position. Employees may be required to perform other related duties as assigned, to ensure workload coverage. Employees are required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This job description does NOT constitute an employment agreement between the employer and employee and is subject to change by the employer as the organizational needs and requirements of the job change.
The job specification requirements stated are representative of minimum levels of knowledge, skills, and abilities to perform this job successfully. Any satisfactory equivalent combination of experience and training which ensures the ability to perform the work may substitute for the above so that the employee will possess the abilities or aptitudes to perform each duty proficiently.
Job Summary
Full Time
$99k-129k (estimate)
02/26/2024
05/17/2024
yamhill.or.us
Mcminnville, OR
50 - 100
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The job skills required for Administrative Supervisor include Leadership, Confidentiality, Initiative, Budgeting, Decision Making, Effective Communication, etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative Supervisor. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative Supervisor. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Administrative Supervisor positions, which can be used as a reference in future career path planning. As an Administrative Supervisor, it can be promoted into senior positions as an Administrative Director that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Supervisor. You can explore the career advancement for an Administrative Supervisor below and select your interested title to get hiring information.
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Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Administrative Supervisor job description and responsibilities
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Career tips from people on Administrative Supervisor jobs
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