Overview
To be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mission, and live our Values. These values - integrity, patient-centered, respect, accountability, and compassion - must guide what we do, as individuals and professionals, every day.
The health record analyst performs specialized functions within the HIM Department. These functions may include document imaging, analysis, release and vital statistics. Controls the flow of confidential information ensuring prompt access when necessary for patient care or reimbursement yet protecting the patients privacy in all cases. Contributes to the effective operation of HIM to meet the needs of external and internal customers. Participates in ongoing education, staff development programs and departmental meetings.
EEO/AA/Disability/Veteran
Responsibilities

• 1. Prepares paper and electronic documentation for imaging to medical records.
• 2. Indexes documentation to the electronic medical record, by accurately selecting appropriate patient, encounter, and document type.
• 3. Identifies medical record / patient identity discrepancies and notifies appropriate staff of the necessity of correction.
• 4. Retrieves birth, death, and/or paternity related patient documents from the patient care unit for medical record processing. Documents in the state of Connecticut vital records electronic birth registry software.
• 5. Manages birth registry related reports and prepares appropriate documentation for patient and administrative completion.
• 6. Provides education and assistance to patients in completing birth, paternity, and/or fetal death documentation.
• 7. Assembles birth, fetal death, and/or paternity related documents for inclusion with the patient record.
• 8. Prepares and reports pertinent birth, death, and paternity documentation to appropriate local and state agencies.
• 9. Collaborates with local and state vital statistics offices and maintains compliance with birth record state training programs and updates.
• 10. Responsible for follow up on provider documentation to ensure timely and accurate completion of medical records.
• 11. Analyzes patient records following inpatient and outpatient visits; notes deficiencies on computerized system for continuing care and reimbursement.
• 12. Identifies medical record / patient identity discrepancies, performs corrections and/or notifies appropriate staff of the necessity of correction.
• 13. Monitors priority documentation indexing work-queue, accurately and promptly assigning documents to the appropriate medical record and document type.
• 14. Facilitates death certificate completion and amendments.
• 15. Processes Release of Information authorizations for inclusion in the electronic health record.
• 16. Manages, retrieves and prepares stored patient records; delivers to patient care or review areas according to department policy for on-site record reviews.
• 17. Prepares and provides, electronically or by paper, patient records by request from patients and patient representatives, attorneys, third party payers, outside reviewers, physicians? offices and other departments within the hospital upon appropriate authorization. Fulfills payer audit requests including additional retrieval of supporting documents from other encounters needed to support the medical necessity for the claim. Ensure compliance with payer audit documentation checklist. Can accurately explain to requestors the process to submit an audit and applicable fees
• 18. Documents and accepts payments. Reconciles billing, collections, and deposits for release of information services provided.
• 19. Demonstrates behaviors consistent with the established Standards of Professional Behavior.
• 20. Demonstrates knowledge of applicable federal, state, and local law pertinent to privacy and security of health records. Maintains compliance with hospital and department assigned education and training.
• 21. Meets performance expectations for Customer Service, Teamwork, Resource Utilization, and Staff and Self Development as outlined in performance review.
• 22. Performs other duties as assigned or directed to ensure smooth operation of the department/unit, including cross training as assigned.

Qualifications

EDUCATION

High school diploma required. Successful completion of a Medical Terminology course required within one year.

EXPERIENCE

Previous experience in a Health Information Management Department or similar setting preferred. Knowledge of retrieval of records, terminal digit order filing system, and alphabetic filing preferred.

LICENSURE

Notary Public required at completion of probationary period for Birth Registrar functions.

SPECIAL SKILLS

Must be able to pass HIM Competency test. Must be competent with Microsoft Office, particularly Word, Excel and Outlook, and have proven customer service skills as well as the ability to work collaboratively in a team environment. Must be able to communicate effectively with internal and external customers. Must be able to understand and follow directions.

YNHHS Requisition ID
96107