We’re Hiring for a Material / Parts Coordinator

 If you are excited and passionate about helping #LetsSolveWater, consider joining our team today! Xylem, Inc. is a leading global water technology company servicing more than 150 countries and is dedicated to solving the world’s most challenging water issues. We are looking for individuals to join our mission by exceeding customer expectations through smart sustainable solutions. At Xylem, you will have the opportunity to solve water by participating in our paid Volunteer Program, Xylem Watermark!

THE ROLE: The Material / Parts Coordinator is responsible for managing parts inventory that meets our fleet, as well as customer requirements, for optimal operational maintenance of all equipment. The Coordinator will look up parts, distribute them to service personnel, process all work order transactions including allocating parts, process all repair work orders, and complete all parts cycle counts.We offer a full benefits package to include 4 weeks PTO, health, dental, vision, investment savings plan, and additional miscellaneous benefits. 

CORE RESPONSIBILITIES: To perform the job successfully, an individual must be able to perform each essential duty satisfactorily.

Inventory Management:

• Maintain a clean and organized area with all bins designated and parts located in appropriate bins.
• Maintain appropriate inventory levels of all parts products to meet sale and repair requirements.
• Process inventory adjustments, Goods Out to Works and Goods In to Works Transactions, to facilitate accurate accounting of parts, sale, and rental inventory.
• Complete forms to initiate corporate level inventory adjustments to accurately reflect current inventory state. 
• Process Item to Item Transfers to move items from Sale stock to Rental fleet.
• Complete Parts Physical Inventory Cycle Counts with goal of 100% accuracy and needs awareness to increase inventory turn rates. 
• Manage inventory usage and replenishment 

Shipping and Receiving:

• Process Transfers In/Out of Parts inventory, physically and in the system, for items shipped to/from other branch facilities.
• Package, ship and receive goods as required via UPS, Federal Express, etc.

Submit new Vendor Account Set Up documentation.

• Order parts, either from the Corporate Distribution Center, alternate branch locations or vendors to maintain stock and fulfill service, sales or rental orders.
• Order shop, vehicle, safety and branch consumable supplies and shop equipment that are non-order related.
• Create Purchase Orders, including accurate quantities and pricing, as appropriate based on approved buying channels. 
• Physically receive all incoming goods, verify quantities and complete Goods In as confirmation of goods received. Resolve discrepancies with vendors for any inaccurate shipments.
• Coordinate and process return shipments to vendors utilizing the Return-To-Vendor Transaction.

Service Repair Work Orders:

• Manage Customer Owned Asset History, creating external assets (if applicable) and updating data for all Customer Owned Serialized Assets.
• Process component changes on all fleet and customer owned assets.
• Open Work Orders for all Fleet, Vehicle, Preparation for Sale and Customer Owned Assets.
• Create and distribute quotations, as necessary, for billable repairs. 
• Utilize Pump Build Codes to assist internal and external customers in determining appropriate parts required for repairs. 
• Utilize engine manufacturers websites to identify parts and associated items (gaskets, orings, etc.) needed for specific engine repairs.
• Based on unit history, identify recommended parts to be replaced as part of preventative maintenance program.
• Distribute, log and allocate parts issued to mechanics on the appropriate paperwork and in the system. 
• Maintain Work Order documents from start to finish of repair. Obtain and electronically file mechanics service repair report and checklist with work order.
• Maintain electronic service records for all fleet equipment (including vehicles) and hard copy service records for all customer equipment. 
• Understand Vendor Warranty terms and how to identify units or parts that are within the vendor warranty period.
• Process Warranty Work Orders and Warranty issues through the Corporate Warranty Department.

 QUALIFICATIONS:

• Parts counter experience in a diesel engine shop or related industrial equipment parts environment
• Experience with computerized inventory management system.
• Ability to maintain organized document files, in either electronic and/or hard copy versions
• Ability to prioritize and multi-task in fast paced environment
• Ability to respond and support emergency requirements for parts and equipment
• Ability to effectively communicate both verbally and in written form
• Demonstrated high levels of attention to detail
• Proficiency with computer software programs to include Microsoft Office, specifically Word, Excel and Outlook
• General knowledge of computerized order processing, inventory management and third party shipping software
• Basic mechanical aptitude
• Forklift operation experience working with palletized bulk products as well as heavy equipment.

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