Start your career at Xylem Tree Experts as a Spanish Bilingual Contract Specialist for Payroll and Billing in the wonderful city of Norfolk, VA!

About Our Company :

Xylem Tree Experts is a leading provider of Vegetation Management and Utility Line Clearing Services throughout the Mid-Atlantic and Southeast United States.

At Xylem, we know that our employees are the foundation of our success.

About This Role :

The Contract Specialist prepares payroll and customer billing weekly for a specific geographic territory, and performs administrative tasks for employees in that territory.

This position is on-site in Norfolk, VA.

Job Responsibilities :

• Prepare weekly payroll by review and approval of time in Salesforce, and prepare the quick entry spreadsheet for upload to Dayforce HRIS
• Track fixed price job progress and billing of those jobs
• Prepare weekly invoice for hourly jobs
• Maintain location of weekly equipment
• Maintain knowledge of your utility customers’ contracts including billing rates, overtime rules, storm rules, fuel billing, expiration dates, etc.

as they relate to employee changes

• Enter information into HRIS pertaining to employee changes
• File various documents
• Mail various documents and items to field supervisory employees

Qualifications :

• High School diploma or education equivalent required
• Billing experience, familiar with billing time and material contracts or details billing for a contractor
• At least 1 year experience in Accounts Receivable
• Payroll experience is a plus, but not required
• Experience in Salesforce, NetSuite and Dayforce is a plus, but not required

Core Competencies :

• Excellent time management, organization, and communication skills
• Proven ability to work in a fast-paced environment while maintaining accuracy and timeliness with tasks and assignments
• Excellent attention to detail and ability to multi-task
• Ability to work under time constraints
• Intermediate Excel skills
• Excellent written and verbal communication skills
• Proven ability to be a team player across different levels of an organization

Affirmative Action / EEO :

Position requires employee to be able to pass a background check and drug screen as required for this job.

Xylem Tree Experts provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.

Please note, this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.

Duties, responsibilities, and activities may change at any time with or without notice.

Last updated : 2024-05-08