The role of the Estimating Coordinator is to assist the Estimating Department with projected related tasks, document control, office-to-field communications, and the overall success of the construction project. Many Estimating Coordinators advance within the department to become Project Estimators.

Job Duties

As a JDL Corporate Interiors, Inc. Estimating Coordinator, you will be responsible for the following:

• Assisting project teams with various tasks to ensure project success.
• Assist with the preparation of bids, budgets, schedules, proposals, scope documents, RFI’s, and other documents at the direction of the estimating group.
• Effectively and accurately communicate relevant project information to vendors, internal team members, and clients.
• Call and email vendors throughout bid process.
• Prepare and distribute bid instructions, bid forms, and bid scopes.
• Download, organize, manage, and distribute bid documents in multiple databases.
• Prepare and maintain project estimate folders.
• Schedule meetings and site visits and manage associated access requests and calendar invitations.
• Attend site visits and meetings to take photographs, document site conditions, gather questions and requests for information, and perform due diligence.
• Review RFP’s for milestone dates and send necessary information and calendar invites to estimating, project, and marketing teams.
• Assist with management of vendor contact information, qualification, and classification.
• Research materials and specifications.
• Prepare meeting materials and meeting minutes.
• Demonstrate a “can do attitude” and do whatever it takes to meet deadlines and obtain client satisfaction.
• Be willing to take direction, instructions and constructive feedback from VP of Pre-Construction, Ownership, the Preconstruction team, and JDL management regarding assignments.
• Promote positive subcontractor relations by dealing professionally and fairly with all subcontractors and vendors, always instilling this philosophy.

Job Requirements:

• High energy level and enthusiasm;
• Strong level of discretion, professionalism and attention to detail;
• Excellent communication skills – both oral and written;
• Strong organizational and problem-solving skills;
• Excellent computer skills in all Microsoft Office based programs;
• Ability to handle confidential information;
• Ability to travel within Boston and surrounding towns;
• Sense of urgency & ability to meet deadlines.