Grants Program Specialist

Business Office

Position # 24-049

Non-Exempt/Classified/ Hourly Staff, full time regular, benefits eligible position. Salary is commensurate with education and experience.

Benefits

• Retirement plan with 6% mandatory every pay (biweekly) that is matched 100%

• Free $10,000 life insurance policy

• Your choice of 7 different Health Insurance plans

• Dental, Vision, Hearing, Term Disability, Long & Short-Term Disability, Legal Insurance, Flexible Spending Accounts, Healthcare FSA, and Dependent Care FSA

• Annual and Sick leave

• Minimum 12 paid holidays per year

• WVU Parkersburg tuition wavier (if eligible) for an employee, employees’ spouse or dependent of a full-time benefits eligible employee who is 24 years of age or younger

To Apply

• Submit an Employment Application packet available at www.wvup.edu/jobs

• If the position requires a degree, attach a scanned copy of your unofficial college transcripts with the Employment Application packet.

• WVUP is an Equal Opportunity/Affirmative Action Employer. Minorities/Veterans/Disabled Encouraged to Apply.

Function/Summary

The Program Specialist, Grants, is responsible to assist the Director in managing awarded grants and ensuring compliance with grant requirements. Key functions include monitoring of, accounting for, and reporting of all assigned grants.

Minimum Qualifications

Education:

• Bachelor’s degree in a relevant field such as Business Administration, Nonprofit Management, Public Administration, or a related field. Equivalent combination of education and experience within an environment utilizing accounting, auditing, and budget skills may be substituted.

Experience:

• Two to five years of proven experience in grants management, business, or a related field.

• Familiarity with grant application processes, budgeting, and reporting preferred.

Knowledge, Skills & Abilities

• Understanding of grant regulations, compliance, and reporting requirements

• Strong project management skills to handle multiple grants simultaneously

• Excellent written and verbal communication skills

• Knowledge of relevant laws and regulations governing grants

• Experience ensuring compliance with grant terms and conditions

• Strong organizational and time-management skills

Duties/Responsibilities

Frequency:

Duties:

50%

Grant Monitoring & Accounting

• Assists Director by running reports and reviewing records and files and ensuring that all assigned grants disbursements and liquidations are properly recorded in the grants database and kept current.

• Coordinates collection, entry and analysis of grant data.

• Assists in developing safeguards for ensuring accuracy, consistency and compliance with approved grant resources.

• Reviews grant disbursement requests and compares with past spending levels, approved budgets, and allowability.

• Calculates and prepares drawdowns of grant revenue complete with relevant supporting documentation.

• Prepares journal entries to correct and/or allocate grant funds in the accounting system.

• Interacts with staff from other departments to ensure accurate accounting.

• Investigates and troubleshoots financial inaccuracies and corrects as necessary.

• Works with Financial Aid Office to complete incentive reporting and student account entries.

• Reconciles MAP and OASIS grant funds, correcting any inaccuracies.

• Creates and implements grant manuals.

35%

Grant Reporting

• Assists director by preparing, reviewing, and submitting all grant monitoring, financial, and other reports by the required due dates.

• Monitors grant financial reporting due dates and communicates these to all project officers/primary investigators.

• Prepares and submits monthly schedule of deferred grant revenue and grants receivable.

• Prepares reports and records for easy review by other personnel.

• Maintains and archives all related information to ensure that all records/reports are audit ready.

• Prepares and works with Business Office to prepare and submit annual SEFA reporting.

10%

Collaboration

• Meets and works with grant administrators/primary investigators on a regular and/or as-needed basis.

5%

General

• Other duties as assigned.

Posted

05/07/2024 with an application deadline of 05/22/2024.

Job Type: Full-time

Pay: $37,649.03 - $45,340.77 per year

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Negotiation: 1 year (Preferred)

Ability to Commute:

• Parkersburg, WV 26104 (Required)

Ability to Relocate:

• Parkersburg, WV 26104: Relocate before starting work (Required)

Work Location: In person