This Opportunity

WSP is currently initiating a search for a Full-Time Senior Administrative Assistant for our for the Miami Dade County Public Schools (MDCPS) project in our Miami, Florida office. Be involved in projects with our PM/CM Team and be a part of a growing organization that meets our client’s objectives and solves their challenges.

Your Impact

• Answers the telephone, responds to inquiries, and provides information pertaining to the procedural operations of the department.
• Establishes and maintains control procedures for processing incoming correspondence and action documents.
• Maintain Department Director's calendar, schedule appointments and arrange meetings.
• Composes moderately to highly complex correspondence for Department Director's signature.
• Review, edit, compose, and prepare complex correspondence for Department Director's signature.
• Review, compose and continually update complex spreadsheets and documents.
• Prepare payroll for department/divisions as directed.
• Maintain department/division personnel records.
• Department new hire processing (coordination of computer, extension, workspace, and system username set up).
• Maintain current information on policies, etc., process routine matters within established policies and check for conformance with existing policies/procedures.
• Order supplies, Initiate purchase orders, and authorize payment for received items of Department.
• Perform light accounting functions, monthly credit card reconciliations, process Invoices and maintain project budget records.
• Coordinates preparations for workshops, meetings, and seminars for executive level staff.
• Recording and transcribing of meeting minutes for executive level committees.
• Develop, implement, and maintain complex filing systems and records as required.
• Assist with research assignments and the assembling of information for reports and Board Agenda items.
• Liaison between employees and Program Management Corporate office.
• Follow adopted policies and procedures in accordance with School Board priorities.
• Maintain confidentiality regarding business matters.
• Exercise responsible and ethical decision-making regarding company funds, resources and conduct, and adhere to WSP’s Code of Conduct and related policies and procedures.
• Perform additional responsibilities as required by business needs.

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Who You Are

Required Qualifications

• Minimum 5 yrs. of progressively responsible experience performing routine office clerical functions.
• High school diploma or equivalent. 
• Demonstrated knowledge of current computing technologies and software applications appropriate to the position's job responsibilities.
• Thorough knowledge of District office practices and procedures.
• Ability to communicate effectively, both orally and in writing.
• Ability to deal effectively with the public.
• Must demonstrate competency by passing the appropriate clerical examination.
• Proven track record of upholding workplace safety and ability to abide by WSP"s health, safety and drug/alcohol and harassment policies

Preferred Qualifications

• College degree preferred.