Job Summary

Woods Hole Oceanographic Institution (WHOI) is hiring a Development Events Summer Intern/Worker to work approximately 20-30 hours/week (mid-May through September 2024) as part of our fast paced, highly successful fundraising team in Woods Hole, MA. The Events Team supports the day-to-day operations of WHOI Development and Advancement to ensure creative and engaging opportunities for our supporters. This is a temporary, casual, in-person position.

Essential Functions

• Assisting the events team with a high number of events, ranging from intimate to large scale engagement opportunities
• Accompanying events team to both internal and external events
• Supporting the events team with logistical and administrative duties
• Assist in maintaining events records in Development database
• Assisting with creative decisions
• Attending events team planning meetings
• Interacting with Development colleagues on event details
• Ad-hoc duties at events including, but not limited to, guest list management, checking in guests, delivering events materials to site etc.
• Helping set up and dismantle events efficiently through to completion
• Ensuring all branded events related materials arrive on time

Education & Experience

• Attention to detail and record keeping
• In-person position
• Interest in nonprofit fundraising, event planning and/or ocean science research
• Flexible schedule (able to work some evenings and weekends)
• Professional and comfortable interacting with donors, community members and venue partners
• Team player
• Confident with all Microsoft Office packages and willing to learn events software
• Creative and used to thinking outside the box
• Passion for ocean science and related events
• Able to work independently as well as part of a team
• Personable and presentable
• Eager to contribute new ideas

Non-Essential Functions

Performs other duties as assigned.

Physical Requirements

Physical duties for this position include but are not limited to, ability to lift less than 25 lbs independently and carry 0-10 lbs independently. Other physical tasks are mostly sedentary; use of hands for basic/fine grasping and manipulation, and repetitive motion. Other occupational requirements include talking, working around others, with others, and independently. Physical duties are subject to change.