Description

Established in 1915, Woodhill is a private family-oriented country club providing exceptional facilities, personalized services, and year-round activities for its members, their families, and their guests. Joining Woodhill's team means you become part of a family and share the responsibility of helping to create a home away from home for our members where memories are made, relationships develop and prosper, and over 100 years of tradition are upheld.

The Event Coordinator is responsible for ensuring an exceptional member and guest experience in the club for all events. The Event Coordinator is the first point of contact for members and therefore represents Woodhill Country Club. This position is responsible for interacting with members, vendors, and a variety of staff to facilitate and ensure a high-quality event experience. The Event Coordinator works closely with the Director of Catering, Assistant General Manager, and Culinary Team.

Requirements

Expected Hours of Work: Monday-Friday 10am-6pm. This is a year-round position. 

Qualifications:

Required Education and Experience

• Proficiency in Microsoft 365 and excellent computer/technology skills
• Excellent organizational skills with a high level of attention to detail.
• Must have an exceptional eye for detail.
• Excellent interpersonal and communication skills.
• Demonstrated ability to coordinate and direct a team of staff in a pro-active and positive manner.

Preferred Education and Experience

• Knowledge of/and or experience in the private country club industry’s event and food and beverage operations preferred.

Essential Job Functions:

• Responsible for the timely response to all catering and banquet inquiries through emails and phone calls. Schedule calls/visits to ass the needs of member for catering services.
• Responsible for blockers in ForeTees
• Create detailed BEOS and provide daily task lists and room diagrams for banquet set up team to complete.
• Create and distribute event signage, including food labels, table seating arrangements, floorplans, etc.
• Provide timely and accurate clerical, administrative and event planning support on a daily basis to the Director of Catering, Assistant General Manager, and Culinary Team.
• Facilitate tours, member meetings, and menu taskings as needed and/or as directed.
• Manage all details for events, to include room rentals, parking, room set-up, audio/visual, procuring of decorations, room diagrams, entertainment, and other special requests.

Core Competencies:

• Member Service Focus – Making members and their needs a primary focus of one’s attention and actions; developing and sustaining positive member relationships.
• Exceptional Communication – Respectfully listens to others to gain a full understanding of issues; comprehends written material, presents information in a clear and concise manner; appropriately adapts message, style, and tone to accommodate a variety of audiences.
• Quality Orientation (Attention to Detail) – Accomplish tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; setting high standards, working hard, and taking responsibility for shortcomings. 
• Excellent Work Standards – Set standards for excellent performance for self and others. Dedicates required time and energy to assignments to ensure that no aspect of the work is neglected. Accepts responsibility for the outcomes of one’s work. Encourages others to take responsibility.
• Planning and Organizing – Establishing courses of action for self and others to ensure that work is completed efficiently. 

Physical Demands:

• Must be able to reach, bend, stoop, crouch, twist and lift up to 25 lbs.
• Must be able to sit for prolonged periods of time.

Work Environment:

• Work is normally performed in a general inside environment with appropriate heating and cooling and is not subject to significant occupational or environmental hazards other than those normally associated with general public.

Compensation & Benefits:

• Base hourly earnings. 
• Health, dental, and life/disability insurance in accordance with club policy.
• Paid Time Off.
• 401k matching program.
• Complimentary employee meals.
• Use of Woodhill’s exceptional facilities (golf course, pool, tennis courts, and winter sports complex) on Mondays.