If you are interested in applying for this position, please visit https://wisc.jobs and search for Job ID 14077. We do not accept applications through Indeed.com.

It is the mission of the Wisconsin Department of Justice (DOJ) to protect the public and ensure that justice is done. To continue to meet this mission, the principles of equity, inclusion, and employee well-being have become a foundation for all work performed at DOJ, on behalf of Wisconsinites.

The DOJ is committed to developing and supporting a workforce and culture that is rich in diversity and innovation. It is the department’s goal to ensure that all DOJ employees are empowered to be authentic, claim belonging, and thrive. This is your opportunity to make and be the difference.

In addition to working with a dynamic group of people, we offer amazing benefits, such as excellent health insurance, ample paid leave, flexible work schedules, and an employee assistance program that offers a variety of programs and resources to help promote wellness. Furthermore, employment within the state of Wisconsin provides job stability, work/life balance, and numerous intrinsic rewards from doing meaningful work.

Are you seeking a rewarding and challenging career? Bring your administrative skills to the DOJ, Office of Attorney General (OAG), and make a difference in the lives of Wisconsin residents. The OAG is looking to hire a detail orientated individual who thrives in a fast-paced environment as an Operations Program Associate to join the Office of Attorney General. DOJ is located in downtown Madison on the Capitol Square and on the Madison Metro bus route.

This position is headquartered at the Risser Justice Center located at 17 West Main Street in Madison.

The deadline to apply for this job announcement is May 13, 2024, at 11:59pm. For any questions, please contact Pamela Fredrick, Human Resources Specialist at fredrickpj@doj.state.wi.us or (608) 419-3546.

Position Summary

Under general supervision, this position provides complex administrative and technical assistance under the direction of the Chief of Staff, Office of Attorney General (OAG). The position is responsible for program and administrative support services for the overall agency requiring a high degree of sound judgment, the ability to make independent decisions and application of various work methods. The position participates with management team members in the assessment of administrative efficiencies; manages the agency correspondence system, assessing to determine program enhancements; controlled correspondence and functions as the key contact in a variety of agency functions and activities. In addition, the position will be responsible for coordinating and preparing for the Attorney General’s speaking engagements and communicating with external entities on their scheduling requests.

This position has contact with legislators, other public officials, division administrators, other state agencies, local officials, community leaders, and the public.

Salary Information

The Operations Program Associate position is in pay schedule 02 and pay range 11. The starting pay will be $21.23/hour. Pay for current or former state employees will follow the provisions found in the State of Wisconsin Compensation Plan. A 12-month probationary period may be required.

Job Details

This position is required to report in person to headquarters daily. Travel to the headquarters is not eligible for travel reimbursement.

The Department of Justice does not sponsor work visas at the time of hire or anytime during employment. All persons hired will be required to verify identity and eligibility to work in the United States and complete the required Employment Eligibility Form I-9.

A background check, including fingerprints, will be completed on applicants prior to selection.

Qualifications

Please address the following in your resume and/or letter of qualifications.

Minimally qualified applicants must have education, training and/or experience in the following:

• Providing administrative support to a team (e.g., preparing correspondence, answering the phone, collecting and sorting mail, organizing paper and electronic files, maintaining a tracking system)
• Managing calendars for others (e.g., scheduling meetings, appointments, or travel)
• Writing communications, proofreading, editing, and finalizing materials
• Advanced computer skills using a variety of different programs which could include: Outlook calendars, Word, Excel, a mass email platform

In addition to the minimum qualifications, a well-qualified applicant will have education, training, and/or experience in the following:

• Working with sensitive/confidential information and/or documentation
• Providing service to customers or the public
• Training others on a new procedure or software
• Writing, reviewing, and/or editing reports, memos, or presentations containing quantitative information
• Using written communication to respond to internal or external customers with complex inquiries/questions
• Using a database that includes entering data and creating data reports

How To Apply

Apply online! To apply, visit wisc.jobs, search for the Job ID or Job Title, click on “Apply for Job” to start the application process. Once logged in, click “Apply for Job” and follow the steps outlined in the application process. You will be required to submit a letter of qualifications and resume.

Each time you apply for a job; you should update and tailor your resume and letter of qualifications. You should clearly describe your education, training, and experience related to the items listed in the “Qualifications” section of the job announcement. These qualifications should be addressed in your resume and expanded upon in your letter of qualifications. This will allow a fuller assessment regarding your qualifications and those required for the job applying for.

Your resume should include the following:

· Your educational background including any course work that relates to the position in which you are applying.

· Your employment history, including experiences and/or duties and a summary of accomplishments and skills learned or used.

· Any training or experience, including volunteer work or internships, you have related specifically to the “Qualifications” section of the assessment.

· Spell out any acronyms and/or abbreviations the first time used.

Your letter of qualifications should include:

· Additional information regarding your past work experience, including volunteer work and internships, or coursework you have taken.

· Highlights of your most relevant skills and experiences as they related to the specific job you are applying for.

· Specific examples that clearly demonstrates your level of expertise.

What not to include in your resume or letter of qualifications:

Your application materials should not include any information that is not job-related, such as race, color, religion, sex, national origin, age, creed, disability, or genetic information. Further, do not include any self-identifying information such as photos, social security numbers, political affiliation, citizen status or conviction records.

Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the process. References will be requested from top candidates once interviews have taken place.

NOTE: Current/former State employees interested in a permissive transfer, demotion or reinstatement consideration must also apply.

The State of Wisconsin is an Equal Opportunity and Affirmative Action employer seeking a diverse and talented workforce. Veterans, women, people of color, LGBTQIA , and people with disabilities are encouraged to apply. We provide reasonable accommodations to qualified applicants and employees with disabilities.

We appreciate the time and effort it takes to apply for positions. If any questions arise, please contact Pamela Fredrick, Human Resources Specialist, at fredrickpj@doj.state.wi.us or (608) 419-3546.

Deadline to Apply

The deadline to apply for this job announcement is Monday, May 13, 2024, at 11:59 PM.

Job Type: Full-time

Pay: $21.23 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

License/Certification:

• Driver's License (Preferred)

Ability to Commute:

• Madison, WI 53703 (Required)

Ability to Relocate:

• Madison, WI 53703: Relocate before starting work (Preferred)

Work Location: In person