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Industry leader in professional services is seeking an experienced Records Coordinator to work as part of a professional team to provide excellent customer service and on-site Records Support. The perfect candidate will have an energetic, outgoing personality and will be able to conduct the following tasks with little or no supervision:
Physical preparation, tracking, interfiling and maintenance of files.
Creation of new files and records.
Data entry of key client matter/indexing information into the records management software.
Perform information searches in the records & information management software as needed.
Report generation for records.
Perform records compliance audits as assigned.
Perform document interfiling as needed.
Fulfill telephone requests and respond to client email requests.
Retrieve, compile, and distribute requested active or inactive records & information.
Pick-up and deliver records throughout the building.
Monitor the inventory stored within the records department, including file purges and transfers of files to a storage facility.
Preparation of files to be shipped to offsite warehouse.
Process records for destruction in accordance with client retention policy and established procedures.
Implement and follow departmental objectives in accordance with long-range plans and mission statements set by the National Site Manager.
Assist in maintaining security of file rooms, computers and databases.
Perform project-related activities for the office as directed by the Site Manager.
Motivated, career minded professionals will receive excellent pay and benefits package including 401K, medical, dental and vision coverage, FSA, EAP, paid professional development, growth potential and bonuses.
Skills/Qualifications:
Professional Maturity, Client Relationships, People Skills, Resolving Conflict, Problem Solving, Analyzing Information, Informing Others, Customer Focus, Thoroughness, Teamwork, Client Confidentiality, Quality Control
2 years of records management experience in a law firm environment
Excellent compensation package commensurate with experience.
Full Time
$64k-85k (estimate)
04/26/2024
05/09/2024
totaldocuments.com
LEESBURG, VA
25 - 50
2000
WILLIAM GRAHAM
<$5M
Business Services
Total Document Solutions (TDS) provides on-site and off-site critical business support services for clients in highly regulated industries, such as the legal community and the energy sector. Since 2000, TDS has been committed to offering resources that empower the workplace in document & records management, facilities management and other administrative services. Partnering with TDS can: Expand in-house capabilities through consulting, project management and outsourcing Digitize documents to increase access to information Organize and manage on-site paper and electronic files Access latest ...
technologies in back office operations Reduce the document footprint to save real estate costs Manage inactive, off-site storage of records Minimize risk in information management The TDS team is comprised of subject-matter experts who bring best practice business processes to manage information and ease the burden of back office administrative functions. TDS leverages emerging technologies with expertise to enhance customer service levels while reducing the overall spend.
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The following is the career advancement route for Legal Records Clerk positions, which can be used as a reference in future career path planning. As a Legal Records Clerk, it can be promoted into senior positions as a Court Reporter that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Legal Records Clerk. You can explore the career advancement for a Legal Records Clerk below and select your interested title to get hiring information.