Williams Lea is hiring for a Records Analyst for our Los Angeles office to work Monday to Friday 9 : 00 am to 6 : 00 pm!

Pay : $26.00 / hour

Benefits :

• Various health insurance options & wellness plans (Medical, Dental, Vision, Prescription Drug)
• Paid Time Off (PTO)
• Life Insurance
• Paid Parental Leave
• Short-term & Long-term Disability
• Healthcare & Dependent Care Flexible Spending Accounts
• Domestic Partner Coverage
• Commuter Benefits
• Legal Assistance
• Employee Assistance Program (EAP)
• Additional Employee Perks and Discounts

The candidate for this Records Analyst position will be responsible for delivering exceptional customer service to our clients within a corporate law firm environment.

Work requirements include file creation, labeling, retrievals, transfers, destruction, tracking and also document scanning.

This position requires regular professional written and verbal communication with our clients, other departments and vendors.

Coordination of records scanning and retrieval projects with other departments and external vendors is also required for this position.

Good working skills in Microsoft Word, Excel, Outlook, Adobe PDF, eDocs DM and IRM are essential for this position.

Qualifications :

• Records Management basics :
• Creation and editing of labels, filing, routing / tracking, sending and recalling from offsite vendor, follow-up on checked-out files, destruction
• Process incoming file transfers to their respective client / matters
• Process outgoing file transfers
• Researching on Document Management and Records Software for client’s specific needs
• Electronical Records experience : scanning and uploading PDF’s into the Document Management System
• Identifying documents based on type and content
• Working knowledge of iManage Records Management (IRM) and iManage Document Management software preferred (previous experience with a legal specific records management program required)
• Strong project management, multitasking, and organizational skills. Comfort dealing with simultaneous projects required
• Detailed orientated
• Excellent communication (verbal and written)
• Be personable, articulate, knowledgeable and professional in presenting oneself in a professional setting
• Customer service oriented
• Excellent interpersonal and teamwork skills
• Ability to handle sensitive and / or confidential materials as required
• Maintaining daily productivity tracking logs of all department activities and projects
• Some Office Services / Reception work might be required

Job Requirements :

• 10 years’ experience in law firm Records Management
• High School Diploma or equivalent (Bachelors preferred)
• Good computer skills in Microsoft Word, Excel and Outlook required
• Professional, effective written and oral communication skills
• Intermediate Windows 10 based computer skills required
• Capacity and willingness to climb short ladders / step stools
• Ability to walk, bend, kneel, stand, and / or sit for an extended period
• Manual dexterity required for operating office machinery (phone, copy machines, binding equipment, etc.)
• Must be able to lift up to 50 lbs. and push carts full of files on a regular basis
• Able to load, push, and unload carts of boxes or files as needed
• Applicants for this position must be fully vaccinated against COVID-19 as a condition of employment by their start date

Who we are : In a rapidly changing world, the ability to innovate and break new ground drives progress. Williams Lea has harnessed this ability for more than 200 years.

Our 5,200 talented employees worldwide are experts in delivering efficient business processes in complex and highly regulated environments.

We’re always progressing. Connecting technology with expertise and strong processes to transform support services. As we enter our third century, we continue helping businesses thrive in a future driven by digitization and virtualization.

It is the policy of Williams Lea to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity of expression, marital or domestic / civil partnership status, disability, veteran status, genetic information, or any other basis protected by law.

Williams Lea is a drug-free workplace and performs pre-employment substance abuse testing.

Last updated : 2024-05-01