Description

SUMMARY/OBJECTIVE:

The Operations Coordinator supports the operations team, which includes construction, land development, forward planning, and purchasing, in various day-to-day administrative and project related tasks. Plays a critical role in ensuring smooth operations and driving efficiency within the Operations Team, by coordinating processes, managing data, and supporting projects.

ESSENTIAL JOB DUTIES:

• Managing and coordinating calendars and schedules for VP’s on the Operations team.
• Ensure VP’s are prepared for upcoming appointments and meetings, by gathering materials necessary for each appointment/meeting.
• Process Improvement: Identify operational inefficiencies and propose process improvements to enhance productivity, cost-effectiveness, and customer satisfaction.
• Develop and maintain standard operating procedures (SOPs) and guidelines to ensure consistency and compliance with company and department policies.
• Attending bi-weekly construction meetings, provide support as note taker and action item tracker. Update notes and action items and disseminate them to appropriate parties.
• Manage and update weekly construction reports for all construction projects.
• Collect, compile, and analyze operational data to identify trends, patterns, and areas requiring attention or improvement.
• Generate reports and dashboards to provide insights and support data-driven decision-making.
• Maintain accurate records, databases, and documentation related to operations, ensuring data integrity and confidentiality.
• Assist construction team with the set-up and cancellation of temp utilities and construction trailers.
• Manage, code, and approve payment for house utilities invoices and disconnects with power, water, and gas companies.
• Build a baseline schedule for each new construction project.
• Assist in planning, coordinating, and executing operational projects, ensuring adherence to timelines, budgets, and quality standards.
• Collaborate with cross-functional teams to ensure seamless project execution and effective resource allocation.
• Monitor project progress, identify potential risks or delays, and propose appropriate solutions.
• Work as a member of the team, willingly provide support to all Construction team.
• Maintain an organized filing system of electronic documents in Sharepoint.
• Prepare and submit monthly expense reports.
• Assist in special ad-hoc projects.

Requirements

EDUCATION, KNOWLEDGE, SKILLS AND ABILITIES:

• High School diploma required; 2-4 year degree preferred.
• 5 years of administrative experience required, prior construction industry a plus.
• Strong computer aptitude to include MS Office Suite.
• Self-starter, analytical, team player and excellent communication skills.
• Analytical mindset with the ability to identify and solve problems proactively.
• Ability to manage a heavy and evolving workload independently and successfully.
• Attention to details, good organizational skills, and ability to perform efficiently and accurately in a fast-paced dynamic environment.