Description

The William Warren Group is a privately held, institutional real estate investment, development, acquisition and property management firm based in Santa Monica, CA. Since its inception in 1994, its focus has been on investments in major metropolitan markets across the United States that offer significant cash flow, revenue growth, and long-term capital appreciation opportunities. The company focuses on delivering exceptional customer service, introduces progressive thinking and technology to the market, and maximizes profitability for investors, all within a fun and inspiring team environment.

When you join our family, you are tapping into the power of a different kind of brand. We seek motivated individuals who can contribute to our evolving culture. If you want to be a part of a creative, inspiring, and collaborative environment, you are in the right place. Ready to create the extraordinary? Come join us to take your career to new heights and make it an awesome work life! 

As Facilities Coordinator, you will be reporting to the Facilities & Maintenance Manager. You will help set goals, define and implement strategies, and evaluate results to ensure business goals and objectives are met or exceeded.

How You’ll Make a Difference

• Coordination with District Managers to determine accurate project scope
• Vendor sourcing and proposal solicitation
• Obtaining authorizations from Asset Managers and or OPS to proceed with work
• Scheduling of vendors to provide Repair, Maintenance & CAP X work
• Communicating scheduling & status to Senior Ops, District Manager & Store manager
• Maintaining updates in Smartsheets of project status and committed costs
• Project coordination with team members, contractors and direct vendors;
• Preparation of contracts and contract exhibits as required 
• Coordination of vendor invoices approvals and processing;
• Vendor invoice input into Nexus system
• Participation in project coordination meetings 

Please note that you may be asked to perform a variety of duties from time to time, which may not fall strictly in your job description. For a variety of business, safety, and technical reasons, it is necessary that all positions at WWG maintain a high level of flexibility in reference to duties you will be expected to perform.

How You’ll Thrive

• Develop new relationships with architects, contractors, brokers, industry vendors and suppliers.
• Create value and optimize every conversion opportunity.
• Understand and learn best practices 

What Makes this Opportunity Awesome

• Make a difference and have a positive impact. 
• Take the lead on team initiatives, learn new skills, build your management capabilities, and take advantage of the many growth opportunities.
• Contribute creatively to the organization’s success by generating new and useful ideas.

About You:

• Education: BA/ BS Degree Preferred 
• Experience: 2-3 years’ experience in Faciities Management or Construction experience
• Computer Skills: Extremely proficient with Microsoft Office Suite and familiar with SmartSheets
• Excellent communication skills (verbal and written) including active listening 
• The ability to be a part of a team to help support and motivate as needed to ensure a collaborative and positive work environment
• Ability to create a scope of work
• Critical thinker that can consider alternate solutions to a problem
• Relationship skills: ability to develop and sustain cooperative working relationships – both internal and external.
• Organizational skills/Multi-tasking: Exceptional organization skills with the ability to allocate one’s time effectively, work under pressure, and meet tight deadlines; ability to handle multiple demands and competing priorities; ability to prioritize workload; and an ability to work at a detailed level.
• Proven skills in contributing to the development of company objectives and achieving desired goals.
• Strong accountability combined with strong work ethic and enthusiasm for teamwork
• Energetic self-starter with an ability to thrive in a fast pace environment.
• Intrapersonal: A willingness to learn in a dynamic environment that includes new ideas and innovation, intellectually curious, adaptable and ambitious.

Additional Perks for eligible employees:

Medical, Dental and Vision

401(k) with Matching Contributions 

Paid Time Off (PTO)

Holiday Perks

Performance-based Bonus

Teambuilding Events & Activities

Employee Assistance Program

Pet Insurance 

The William Warren Group and StorQuest say NO to drugs 

Equal Employment OpportunityWWG is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age or veteran status. WWG is also committed to compliance with all fair employment practices regarding citizenship and immigration status. 

To learn more about our awesome company check us out on www.williamwarren.com and to apply visit www.williamwarren.com/care