Position Summary

As a Program Coordinator at Whitworth University, you'll be at the heart of supporting the Office of Church Engagement (OCE) and the Weyerhaeuser Center for Faith and Learning (WEY). Your role encompasses a diverse array of responsibilities, including administrative support, general office assistance, specialized functions, and fiscal support. You'll collaborate closely with directors, staff, and external stakeholders to ensure the smooth execution of programs, events, and services aimed at fostering community engagement and advancing the university's mission.

Core Responsibilities

Administrative Support | 30%

• Provide administrative support services for all current programs and events.
• Utilize all necessary internal university systems, in coordination with other offices, to provide necessary support for the development, delivery, and expansion of programs.
• Assist with planning, coordination, and implementation of departmental, program lectures and activities; book travel, process contracts, maintain visit itineraries, and advertise events.
• Support events and speakers, including coordinating campus visits and travel arrangements.
• Schedule meetings and maintain calendars for the OCE/WEY in general and the Directors.

• Work collaboratively with OCE/WEY staff in planning, development, implementation, and delivery of events, retreats, conferences, new programs, and services in support of ministry to and with churches and other ministry partners.

• Coordinate university support services.
• Coordinate arrangements for departmental needs.
• Provide technological support using Microsoft applications.
• Schedule meetings and maintain calendars for the OCE/WEY in general and the Directors
• Provide logistical support for other campus duties and department projects.
• Create and maintain physical and/or electronic files, archives, and reports for the departments, as needed.
• Coordinate service of building-specific facilities and administer requests for facilities and other university support services.
• Maintain office supplies for department work rooms, including printer maintenance as needed.

• Participate in strategic planning for upcoming events, reports, and general operations.
• Collaborate closely with the Directors and designated personnel within the Institutional Advancement Office to ensure timely and effective communication with external stakeholders. This includes managing communications for OCE/WEY events and programs aimed at soliciting donations, maintaining donor relationships, and acknowledging donor contributions
• Maintain general OCE/WEY communications including monthly newsletters and social media updates.

• Coordinate all website updates.

• Work collaboratively with the OCE Finance Coordinator on grant management.
• Assist with monitoring, tracking, and forecasting departmental and program budgets; advise on purchasing decisions.

• Process check requests, purchase orders, and reimbursements; complete monthly purchasing card reports as needed.

• Other duties as assigned.
• Participate in department events and special projects.

Qualifications | Knowledge, Skills, and Abilities

Education and Experience

• Whitworth considers candidates with a wide range of educational backgrounds. We value the skills and knowledge candidates bring to Whitworth, regardless of the paths they have taken to acquire them.
• Experience in providing administrative support in a professional setting, including tasks such as managing calendars, scheduling appointments, handling correspondence, assisting with budgets, and organizing documents.

• Demonstrated growth in cultural competence, awareness of societal and structural inequities, and proven experience in effectively establishing relationships and positive communications with students and other constituents across multiple dimensions of diversity including, but not limited to, race, gender, varying abilities, nationality, sexual orientation, gender identity, class or religious perspectives.
• A personal commitment to the Christian faith and to the integration of faith and learning.
• A commitment to the educational mission of Whitworth University as a comprehensive Christian liberal arts university affiliated with the Presbyterian church.

• Knowledge of current academic, business, and administrative practices and procedures.
• Effective organizational, analytical, verbal, and written (grammar, punctuation, proofreading) communication and interpersonal skills.
• Demonstrated ability to work collaboratively with a wide array of constituents.
• The ability to multi-task and perform a wide variety of tasks with minimal supervision and multiple interruptions.
• Ability to supervise student employees.
• Ability to work with confidential information.
• Willingness and ability to learn new tasks.
• Ability to plan and schedule events.
• Demonstrated proficiency with Microsoft 365.

• University experience.
• 3 or more years of related work experience.

Position Details

Schedule
10 months | 30 hours per week | .63 FTE (considered full time for benefits)
This position reports to both the Director of the Office of Church Engagement and the Director of the Weyerhaeuser Center for Faith and Learning.
A background check and sexual misconduct check will be required of the successful candidate. A resume, cover letter, faith statement, and names, email addresses, and phone numbers of at least three (3) professional references will also be required.

You are on this webpage because a position at Whitworth sparked your curiosity. If you find yourself questioning hitting the apply button because you might not meet 100% of the qualifications, we think you should do it! Research continues to show that women and BIPOC candidates are less likely to hit the apply button unless they meet all the listed qualifications. One way we are working to overcome this trend is every search committee at Whitworth has a trained Equity Advocate (EA) serving on the team. Our EAs are trained to make space for committees to consider each candidate's unique and relevant skills and attributes. So, when you click apply, please know that your application is reviewed by a committee of real, living, and breathing human beings who want to understand your experience and skills to find ways you relate to the key competencies needed for success in the position.

Whitworth complies with all federal, state, and local nondiscrimination laws that are applicable to religious nonprofit institutions and does not engage in unlawful discrimination on the basis of race, color, national origin, age, sexual orientation, sex, or disability. With our Christ-centered commitment to building a diverse and inclusive community, the university encourages applications from populations underrepresented at Whitworth including members of racial/ethnic communities, women, and persons with disabilities.

Online applications are stored on a secure site. Only authorized employees and hiring authorities have access to the information submitted.

It is important that your application show all the relevant education and experience you possess. Applications may be rejected if incomplete.

Whitworth University provides a robust offering of benefits and services to enhance the quality of life of its faculty and staff. Employees who are eligible for benefits may participate in health plans including medical, dental, and vision; a generous retirement plan (up to 8% employer match); life insurance and long-term disability insurance. Well-being services include spiritual enrichment, the employee assistance program, and free access to the University Recreation Center and the Megan E. Thompson Aquatic Center. Free tuition for employees and tuition remission programs for spouses and dependents round out the offerings. Additionally, Whitworth employees enjoy 17 paid holidays each year.