Summary

The McDonnel Group is a values driven organization which views our talented team of professionals as our greatest asset. We invest in ongoing professional development and education, we encourage industry and professional involvement in our community, we offer competitive compensation which rewards employees for performance, and offer bonus opportunities for all employees for contributing to our growth through employee referrals and business development efforts. It is our mission to provide comprehensive construction services and deliver the highest standards to our valued clients. We can only fulfill our mission through our people, and their innovative and motivated approach to the work. Project Management sets the Field up for success by working with the client and subcontractors. The Assistant Project Manager is responsible for assisting the Project Manager in project startup, procurement, contract and subcontract administration and quality control. 

Essential Job Functions

Assist Project Manager in generating and updating Project Schedule

• Collect duration, sequence, and lead times from subcontractors and suppliers
• Generate schedule updates with input from Superintendent
• Distribute schedule and regular schedule updates to subcontractors, suppliers, architect, and owner
• Ensure that project superintendent has updated schedules, from the scheduling software.

Project Start-up

• Administer the Project Start-up Checklist as directed.
• Read and understand all elements of the Prime Contract.
• Read and understand project specific documentation requirements.
• Assist with project set up in Contract Manager
• Prepare for and understand the Project Turnover process.

Job Procurement

• Help to generate subcontracts and purchase orders as directed.
• Assist with timely buyout and to ensure the buyout log is accurate.
• Update the Contract Log.
• Coordinate materials delivery and subcontractor mobilizations with project schedule
• Ensure setup of shop drawing and submittal log

Prime Contract Administration – Assist with all of the following, as directed:

• Coordinate all required administrative submittals
• Generate monthly applications for payment (collaborate with Superintendent), as directed.
• Conduct regularly scheduled coordination meetings with the owner, architect, and consultants.
• Collaborate with Superintendent in preparation for the meeting
• Provide update of project schedule
• Communicate issues requiring immediate action
• Provide proper notifications of delay and/or additional cost
• Generate pricing for and submission of RFC’s (Requests for Change)
• Ensure all requirements of the Prime Contract are met
• Oversee and ensure timely closeout of the project.

 Subcontract Administration

• Manage the project admin’s responsibility to ensure that certificates of insurance are in good standing for subcontractors, inform superintendent of any changes.
• Help to resolve disputes with subcontractor regarding scopes of work
• Attend and participate in subcontractor pre-construction meetings.
• Provide assistance and work with Project Superintendent in regard to subcontractor performance issues in field:
• Review problems with subcontractor’s project management 
• Provide proper notifications
• Supplement work force when required
• Prepare subcontractor back-charges when required (with support documentation from the superintendent)
• Attend weekly superintendent’s subcontractor coordination meeting as well as subcontractor pre-construction and pre-installation meetings, as may be required.
• Review subcontractor progress with regard to project schedule. (collaborate with Superintendent)
• Review RFI’s and submittals from subcontractors/suppliers; coordinate with/forward to Project Engineer for processing.
• Coordinate and attend “Keying Conference” with architect and owner.

 Quality Control

• Ensure required pre-installation / pre-construction meetings take place and are properly documented.
• Ensure subcontractors have complete and proper scope of work prior to mobilization.
• Review field activities on a regular basis for problems
• Communicate any QC problems noted by the Architect to Project Superintendent for action
• Coordinate with subcontractor/supplier if problem is not handled in field
• Coordinate and present request for substitutions to owner

Project Staff

• Coordinate with the project team. (establish lines of communication, set goals and communicate priorities/deadlines)

Competencies

• Must be a motivated team player, looking to succeed
• Excellent verbal and written communication skills
• Excellent organizational and time management skills
• Operationally focused; detailed oriented but able to grasp big picture
• Excellent people skills
• Must possess a strong work ethic 

Education/Experience

• Bachelor’s degree, preferably in Business Administration, Construction / Project Management, or equivalent required

• 3 years general construction experience in the commercial or industrial space or the like

• Proficient with MS Excel, MS Word and project management software; familiarity with P6 and Procore is a plus
• Must be able to successfully pass a pre-employment criminal, driving and drug screen
• Must possess a current and valid state driver’s license and a clean driving record

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties the employee is regularly required to make use of close vision to read engineering blueprints and reduced size black and white drawings, specifications, fine print, reports, schedules, estimates, spreadsheets, summaries and 

other documents in either hard copy or computer monitor. Must be able to converse on the telephone and in person, use hands and fingers to write and type, prepare email messages with attached files and use personal computers and calculators. The employee will periodically need to lift and/or carry heavy documents such as specifications and/ or equipment, weighing up to 75 pounds.

EEO Statement

The McDonnel Group, LLC is an Equal Opportunity / Affirmative Action employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other factor protected by applicable federal, state or local laws. Individuals who require reasonable accommodations under the Americans with Disabilities Act in order to participate in the search process should notify Human Resources.