Description

POSITION DESCRIPTION 5/1/2024

Position

ASC Supply Chain Manager

Organization

IBJI ASC Ventures,, LLC

Location

Des Plaines, Illinois

Company Background

With more than 150 physicians, 5 ASCs, every orthopedic specialty, and comprehensive diagnostic and rehabilitation services, Illinois Bone and Joint Institute, LLC is a leading orthopedic network in the Chicago area.

Reporting Relationship

The Supply Chain Manager will report directly to the Executive Director ASC Ventures, LLC. There will be a dotted line to each of the ASC’s Administrators.

Position Summary

The Supply Chain Manager is the key focal point for the management, efficiency and effectiveness of the ASC Ventures supply chain from the standpoint of service levels, accountability and day to day operations. 

Specific Responsibilities

The Supply Chain Manager will be responsible for the following:

ASC Daily Operations:

• Manages and plans medium to large projects with purchasing
• Works with Accounts Payable to ensure timely and correct billing
• Develops effective inventory management protocols including par level, ordering, and ensuring items on backorder have replacements
• Streamlines service contracts throughout the Ventures
• Finds costs savings in service contracts
• Develops relationships with vendors
• Works with ASC Materials Management to establish par levels and effective inventory management
• Learn the individual ASC’s supply chain processes and provides the Exec Director feedback in standardizing supply chain throughout IBJI ASCs
• Ensures that products purchased meet government and system safety codes and specifications.
• Ensures that all appropriate supplies are procured through the negotiated prime vendor; manages and/or creates process improvements with same.
• Receives, reviews and processes appropriate requests- to-purchase for services and supplies, ensuring that all purchasing policies and procedures are upheld.
• Partners with each ASC’s Administrator to ensure competent staff through selection, training, counseling and evaluations.
• Leads system evaluation of products.
• Assists with sending capital goods to ECRI for pricing review
• Participates in business process re-engineering and improvement efforts.
• Researches, develops and implements business systems.
• Assist with contract negotiations.
• Evaluates departmental policy and procedures annually and revises them when appropriate.
• Develops and maintains relationships with departments and physicians throughout the system and with external contacts in order to improve system performance.
• Attends Standards Committee meetings, Group Purchasing quarterly meetings, etc.
• Attends conferences, trade conventions and visitor meetings for the purpose of evaluating products and ideas to access vendor capability.
• Continually improves technical and professional skills.
• Understand and maintain a thorough knowledge of business operations.

Communication & Direction:

Decisions acted upon independently by this position.

• Vendor issues concerning contract compliance.
• Staffing resource allocation within the Purchasing team, requirements for additional resources.
• Challenges current processes, initiates process development and improvement and implements same. Identifies CQI project 

initiatives and means for systems to help staff support CQI needs.

• Develops comprehensive test plans. Coordinates execution of tests with IT participation. Tracks and coordinates resolution of problems with staff and vendors.
• Guides group discussion, maintains stated objectives and challenge solutions that offer benefit to staff or the organization.
• Determines the most expedient and economic approach to orders working within department procedures.
• Delegates work assignments to purchasing staff.
• Independent judgments and prioritization of work schedule.
• Analyzes and determines the most advantageous economical terms for the system.
• Determines product specifications.
• Selects potential vendors for requesting bids.
• Determines when to adjust purchase orders (i.e., changes/additions purchase orders, vendor or part numbers as needed).
• Resolves differences between quoted and billing price.
• Clearance of electronic invoices (EDI) for check processing and payment.
• Capital purchase negotiation
• Contract negotiations and maintenance
• Develop and manage relationships with vendors and Group Purchasing Networks
• Analyze material spend versus collection

Decisions referred to supervisor for final disposition.

• Interpretation of policy and procedures in doubt.
• Exceptions to policies and procedures.
• Signing of contracts or agreements.

Candidate Profile

The Supply Chain Manager will possess the following qualifications:

Experience and Background

• Prio management experience with 5-7 years in material acquisition or equivalent.
• Technical, analytical and problem solving abilities.
• Excellent team player.
• Customer service oriented.
• Self-motivated
• Proficiency with business and communication software including MS Office (Word, Excel, PowerPoint, and other related programs) and general business equipment (facsimile, copier, printer, etc.).
• Excellent organizational and communication skills (verbal and written).
• Experience in dealing with self-pay, private insurance and government programs required.
• Ability to perform job functions at multiple sites requiring automotive transportation.
• Self-direction essential.

Requirements

Candidate Profile

The Supply Chain Manager will possess the following qualifications:

Experience and Background

• Prior management experience with 5-7 years in material acquisition or equivalent.
• Technical, analytical and problem solving abilities.
• Excellent team player.
• Customer service oriented.
• Self-motivated
• Proficiency with business and communication software including MS Office (Word, Excel, PowerPoint, and other related programs) and general business equipment (facsimile, copier, printer, etc.).
• Excellent organizational and communication skills (verbal and written).
• Experience in dealing with self-pay, private insurance and government programs required.
• Ability to perform job functions at multiple sites requiring automotive transportation.
• Self-direction essential.