The Department of Music in Potter College of Arts and Letters is seeking applicants for an Office Coordinator. This is a full-time twelve-month position. Under the supervision of the department chair, this position manages all aspects of the daily operations of a vibrant and diverse university music department. For more information about this department, visit http://www.wku.edu/music.

Responsibilities include:

• Overseeing day-to-day operation of the departmental office and related duties including database management, record keeping, copying/printing, communication, maintaining of office supplies and equipment, and managing student staff.
• Management of all budget/fiscal aspects of the department including, but not limited to: record keeping, purchasing, personnel, multiple state and foundation accounts, student and faculty travel, guest artists, and student workers. Record-keeping for faculty and student grants and travel.
• Coordinating hiring process, performance contracts, and payroll for part-time faculty, staff, student workers, and guest artists.
• Answering phones and coordinating communications within department.
• Coordinating publicity and promotional efforts, including advertising, social media, and creation of promotional materials.
• Overseeing the department's busy events calendar.
• Assisting the department chair and faculty with special projects.
• Administrative assistance with pre-college programs.

Possible additional duties include:

• Maintaining departmental/area webpages
• Assisting with student registration protocols
• Tracking student recital attendance

Knowledge and Skills Considered Essential for Success:

• Ability to establish priorities and work independently
• Organized and detail oriented with the capacity to work in an environment with frequent interruption
• Excellent written, verbal and interpersonal communication skills, customer service skills, problem solving and decision-making skills, and telephone etiquette
• Ability to work in a team environment and interact professionally with a wide spectrum of individuals to include faculty, staff, administration, and vendors
• Ability to concentrate and focus on computer applications for extended periods of time
• Computer literacy and proficiency to include Microsoft Office Suite
• Ability to learn and operate multiple software systems
• Knowledge of modern office equipment such as multi-line phones, fax, copier, printers, etc
• Ability to perform the duties and responsibilities of this position in a competent manner following the highest standards of professionalism, integrity, accountability, responsibility, cooperation, and customer service

• Two-year post-secondary education, plus 2 years related administrative experience.
• Proficiency in Microsoft Office and in operation of modern office equipment.

Salary Range: $16.50-$17.18/hr

Kentucky state law requires all public institutions of postsecondary education to conduct pre-employment criminal background checks to determine suitability for employment.

Western Kentucky University (WKU) is committed to a policy and practice of providing equal employment and educational opportunities to all individuals. In accordance with Title VI and VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Revised 1992, and the Americans with Disabilities Act of 1990, no form of discrimination or harassment will be tolerated at WKU on the basis of race, color, ethnicity, national origin, creed, religion, political belief, sex, sexual orientation, gender identity/expression, marital status, age, uniformed services, veteran status, genetic information, pregnancy, childbirth or related medical conditions, or physical or mental disability in admission to career and technical education programs and/or activities, or employment practices.

Persons with disabilities, who need reasonable accommodations to participate in the application and/or selection process, should notify the office of Institutional Equity. To request an accommodation, report a complaint, or ask questions regarding WKU's Discrimination and Harassment Policy (#0.2040), please contact Ms. Ena Demir, Executive Director/Title IX Coordinator via email at ena.demir@wku.edu or by phone at (270) 745-6867. Ms. Demir is also responsible for coordinating the University's response to complaints related to sex and gender harassment. Additional information regarding Title IX is accessible via WKU's https://www.wku.edu/titleix/ website.

Information concerning educational programs offered by WKU are provided at: http://www.wku.edu/atwku/academics.php

For information related to job postings, please email employment@wku.edu.