Qualifications:

• Master’s Degree Preferred
• Three to five years in education administration preferred
• Valid Oklahoma Teaching Certificate

Reports to: Director of Technology

Job Goal:

Oversee the Student Information System (SIS) operations and provide support and training to school staff. Support and coordinate the collection, input, auditing and reporting of system data. Obtain and distribute information from the Oklahoma State Department of Education relative to all required data systems. Position also supports other responsibilities as they pertain to the Technology Department’s oversight.

Responsibilities

• Oversee the day to day operations of the Student Information System (SIS) for the district and schools and serve as the technical point of contact.

• Train and assist district and school personnel on utilizing the SIS and other supporting data systems and applications in regard to entry, retrieval, storage, security, manipulation, reporting, data collection, printing and disposal of data.

• Coordinate the installation, configuration, maintenance, and security of SIS software at the district and building levels.

• Manage the district data and provide feedback to local schools concerning consistency of data.

• Import and export data to and from third party software.

• Assist Technology Director with preparing and maintaining MOUs and MOAs with software vendors and contractors. Document programmatic upgrades, changes, and events.

• Assist the district and schools in the collection, organization, analysis and reporting of disaggregated data required by local, state, and federal programs.

• Create, manage, document, and execute SIS exports and reports, and maintain data system quality control.

• Conduct ongoing data information projects.

• Serve as a point of contact between the Oklahoma State Department of Education and the district relative to changes, data collection, additions, upgrades and deadlines.

• Provide technical assistance and support in troubleshooting and problem solving with data system users (staff, administrators, school personnel, outside vendors and service providers).

• Keep all schools informed of issues related to SIS and requirements of district and state through timely meetings or emails.

• Support administrators, faculty, and staff in the use of technology as a tool for student assessments and student record keeping in order to make data-driven decisions and improve school management.

• Support school and district web-based applications, including online data enrollment and data verification.

• Contact customer support and vendor on software and database applications as needed.

• Assist in creation of user accounts, management of passwords, and establishment of permissions for district user accounts to include personnel, student accounts, parents, contracted workers, etc.

• Attend professional trainings and/or conferences, and earn professional certifications as determined by the district.

• Assist in the preparation of written materials (i.e., procedures, system level documentation, reports, memos, letters, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.

• Exhibit good communication, organization, leadership and decision-making skills.

• Maintain a high level of confidentiality.

• Be regular and punctual in attendance and promptly comply in carrying out the duties of the position.

• Be familiar with and follow Board of Education policies.

• Perform other duties as assigned by the Technology Director or Superintendent.

Skills, Knowledge, and Abilities

• Minimum of five (5) years’ successful experience in the field of education

• Experience with Oklahoma public school Student Information Systems applications (Infinite Campus preferred)

• Prefer experience in preparing Oklahoma State Department of Education (OSDE) required reports, data collection, and import/export files

• Knowledge of Internet applications, database applications, HTML and programming is preferred.

• Prefer experience with office automation applications and scripts, such as: MSSQL, CSV, Email, Microsoft Office and Apple products or similar software.

Physical/Mental Requirements and Working Conditions:

In a typical workday, employee must be able to sit, stand, and walk for eight hours. Job requires occasional bending/stooping, squatting/crouching, crawling/kneeling, reaching above the shoulder and pushing/pulling. Job requires frequent carrying/lifting up to ten pounds and occasionally up to 50 pounds to move tables and boxes of written materials/texts.

Job requires employee to use both hands for repetitive actions involving simple/firm grasping and fine manipulation. Employee must possess manual dexterity and visual ability to read, write, type, operate a computer, and to supervise students.

Employee must possess hearing and speaking abilities to communicate in person and on the phone both individually and with groups of students, staff, parents, and community members. Employee must have mobility enough to monitor all areas of the building and grounds and attend meetings outside of the building. Employee must have mental ability to communicate with and supervise teachers, manage a school site, think critically, and make important decisions under stress.

Job requires working outdoors, at times, under various temperatures to supervise at athletic events, monitor students on the playground, and other outdoor activities. Job requires risk of exposure to dust, fumes, gases, and exposure to ill or violent students.