For over 100 years, West Suburban Medical Center has supported generations of families in the Oak Park and surrounding areas. Our kind, caring hospital staff have a passion to heal and make a difference in our community. We understand that our employees are the heart of our facility. If you are looking for a family atmosphere, a company committed to professional growth and a culture that embraces our five core values of Quality. Innovation. Service. Integrity. Transparency.

JOB SUMMARY

Reporting to the Clinical Manager of Nursing Administration, maintains responsibility for the daily operations of staffing, assigned payroll and clerical duties for the Division of Nursing. Performs clerical duties as needed.

JOB QUALIFICATIONS

1. Two (2) to three (3) years of progressively responsible secretarial experience, preferably in a nursing office setting.
2. Completion of a High School Diploma or its’ equivalent including coursework in typing, office machines and office practices.
3. The analytical ability to perform detailed data gathering and distribution through computer applications. Previous experience with Microsoft Office software highly desirable.
4. A high level of interpersonal skills in order to communicate effectively with various level of hospital staff and others outside of the hospital.
5. The ability to use independent judgment to complete tasks.
6. The ability to maintain confidentiality.

JOB DUTIES

1. Using the organization’s staffing software, provides daily staffing placement of supplementary Registered Nurses, Patient Care Techs and Unit Secretaries meeting the patient care needs of the Division of Nursing both proactively and reactively.
2. Continuously coordinates the availability of Float Pool Registered Nurses, Patient Care Techs and Unit Secretaries for each scheduling period ensuring that employee commitments are met.
3. Records Float Pool employee compliance with mandatory in-services and competency tests.
4. Maintains files for each Float Pool employee, updates the files as necessary.
5. Maintains employee files on contract labor staff.
6. Refers Float Pool employee noncompliance concerns to the Clinical Manager for follow-up.
7. Tracks completion and submission of performance evaluations to Float Pool employees.
8. Responsible for assigned payroll to include the input of general payroll, borrowed personnel, exception notices, bonus payments and tracking of overtime and contract labor expenses.
9. Gathers data and calculates the assigned accruals for submission to the Finance Department.
10. Responsible for the orientation and training of other clerical staff.
11. Clerical duties to support the division of nursing to include but not limited to meeting makers, minutes, folder upkeep, clerical documentation, invoices and emailing follow up to managers / leaders for deadline of documentatioin..
12. Conforms to the established Standards of Behavior.
13. Other duties as assigned.

West Suburban Medical Center provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.