Overview:
We are seeking a dynamic Event Coordinator to join our team. The ideal candidate will have a passion for organizing and executing successful events, possess excellent communication skills, and thrive in a fast-paced environment.

Responsibilities:

• Works directly with the Executive Director in association with the Development Director and Marketing Assistant to execute and manage the annual fundraising auction, including recruiting sponsors.
• Upholds active and positive relationships with a variety of outside organizations and sponsors in conjunction with the Development Director.
• Aligns event goals with the broader, strategic fundraising goals and mission of the organization, ensuring events are fully maximized for the fundraising and sponsorship potential.
• Negotiates contracts, discounts and in-kind contributions with event vendors.
• Works with the Executive and Development Teams to create and monitor budgets and prepares comprehensive analysis of events, live and silent auction performance, raise the paddle contributions, etc.
• Works with the Communications Team to develop promotional materials, videos, branding advertising, and digital strategy for events..
• Raffle procurement and organization: request in-kind donations from local businesses for raffle items. Develop a plan to track and organize donations for the event.

Skills:

• Experience in event planning and events management required (non-profit experience a plus.)
• Experience with databases helpful
• Experience in auction procurement a plus
• Excellent administrative, oral and written communications.
• Comfortable interacting with the public in person and on the phone.
• Able to ask people and businesses for donations with proactive follow-up (donations, participation, etc.)
• Maintain attention to detail.
• Ability to work both independently and collaboratively in a team environment

Temporary Position Schedule:

• Position ideally filled by Jun 1, 2024, Auction date is Oct 19, 2024. And job ends on Oct 31, 2024.
• $20/hour for 20 hours per week. Hours will start lower and escalate as the date of the event approaches.
• Days/hours to be arranged with Executive Director; schedule can be flexible.
• Performance bonuses a possibility based on revenue generated.

If you are a detail-oriented individual with a passion for creating memorable experiences through successful event planning, we invite you to apply for this exciting opportunity.

Please apply on our website: https://www.yfcwestsound.org/employment-opportunities

Job Types: Part-time, Temporary

Pay: $20.00 per hour

Expected hours: 20 – 40 per week

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off

Ability to Relocate:

• Silverdale, WA 98383: Relocate before starting work (Preferred)

Work Location: In person