1 Academic Administrator, Women’s and Gender Studies Job in Wellesley, MA

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Academic Administrator, Women’s and Gender Studies

Wellesley College

Wellesley, MA | Part Time

$59k-79k (estimate)

1 Month Ago

Academic Administrator, Women’s and Gender Studies

Wellesley College Wellesley, MA

$59k-79k (estimate)

Part Time | Elementary & Secondary Education 1 Month Ago

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Wellesley College is Hiring an Academic Administrator, Women’s and Gender Studies Near Wellesley, MA

At Wellesley, our mission is to deliver an outstanding liberal arts education
to women who will make a difference in the world. Our collaborative
community, comprising faculty, students, staff, and alumnae, is guided by
our shared values. We champion intellectual discovery and excellence,
uphold gender equality as foundational to progress, affirm diversity as
crucial to educational excellence, value connection and community, empower
individuals for social change, and commit to integrity and academic freedom
in our pursuit of knowledge. Join us in this transformative journey!
When applying for the position, please ensure a thorough review of the job
details. If you are an internal employee, kindly utilize the internal portal on
Workday for your application. Prepare a comprehensive resume/cv and cover
letter for upload. Acceptable formats for these documents are either PDF
(.pdf) or Word (.doc).

Job Posting Title

Academic Administrator, Women’s and Gender Studies

Job Description Summary

Admin Non-Exempt

Job Description

The Academic Administrator provides administrative and operational support for the Women’s and Gender Studies department and its chair to ensure its smooth running. Administers and coordinates office procedures and activities related to faculty and students. Responsibilities include supporting activities related to budget/accounting management; curriculum/scheduling; events; students; and/or tenure track and adjunct faculty searches. Supervise student worker(s). This position is scheduled to work 28 hours a week during the Academic year (41 weeks of the year, from late August to early June).

Position Responsibilities

Curriculum/Schedule

Curriculum: assists Department Chair and Faculty to assemble curriculum materials for each academic year; creates marketing materials for department(s) including flyers, brochures and electronic materials.
Course listing process: maintain timelines for submission to course scheduling software and ensures faculty timely submissions; proofread to minimize errors on course listings; collaborate with external departments for cross-listed courses; updates course numbers as needed.
Communicates Registrar procedure and policy changes.
Manages honors program application process and administration.
Exam management: May schedule makeup classes/exams; prepare final exams for faculty/Registrar’s Office (copy, stuff exam envelopes, pick up completed exams).

Budget/Accounting Management

Oversight of department/program financial functions.
Works with Chair to track, reconcile and administer operating, current use, endowed and grant funds; occasionally required to steward endowed funds.
Work in coordination with the Chair regarding Capital Budget recommendations. Submits approved requests.
Works closely with Accounts Payable and the Controller’s Office to manage departmental accounting activities such as accounts payable, journal transfers, and monthly budget reports.
Review, and reconciliation of department credit card (procard) statements; maintains financial documentation for audit purposes.

Student worker hiring

Coordinates hiring process for student workers and with faculty when hiring their research assistants
Creates job title/description and duties required (for student workers, research assistants). Post/manage student applications via Student Employment website, Interviews, negotiates and hires student worker (academic year and summer coverage positions)
Assigns and reviews tasks and projects
Handles student worker job reviews and makes recommendations
Schedules work hours

General Administrative

First point of contact and primary department resource for the College community and visitors to the College.
Maintain Department website, including faculty profiles.
Liaison for Department technology and facilities issues
Liaise with the department chair in preparing the agenda and taking minutes/notes during faculty meetings.
Manages various departmental calendars
Organize departmental prizes for commencement and convocation, (run prize contests, arrange for application review, submit winner information)
Other general administrative duties as assigned (office supply ordering, phones, etc.)

Tenure Track and Adjunct Faculty Search

Manages campus visit budget.
Handles scheduling and travel arrangements.
Creates and maintains logistics of search.
Creates student candidate evaluation form, compiles data, report results to search committee.
Maintains confidential files for search committee
Work with both internal and external faculty.
Submits “green form”
Works with multiple departments including Facilities, LTS, Provost, HR to coordinate new faculty onboarding.
Onboarding/Reboarding: coordinates with Facilities (rooms painted, furniture/shelves added/removed, keys made, etc.), technology Support Services (phones), LTS (computer/software) to get offices prepared and ready for new faculty and faculty returning from leave.
Helping with R & P process

Supervisory Responsibilities:

Supervise student workers.

Basic Qualifications:

Associates degree with at least three year of relevant experience.

Skills and Abilities:

Ability to engage with and work with undergraduate students.
Ably supervise undergraduate work-study students and RAs.
Commitment to inclusivity and ability to work with diverse groups of people
Office management skills and attention to detail, proofreading skills
Experience creating event posters, flyers, email invitations.
Experience planning and organizing events.
Strong computer and office software skills
Excellent verbal and written communication skills
Ability to work independently and to seek out answers from others at the College

Company Description:

Wellesley’s mission is to provide an excellent liberal arts education to women who will make a difference in the world. We advance our mission by working together as a community—faculty, students, staff, and alumnae.

Embark on a fulfilling career journey at Wellesley College, where we prioritize your well-being and professional growth. As a valued member of our team, you'll enjoy a comprehensive array of benefits and resources designed to enhance both your work-life balance and long-term success.

Competitive Compensation: Experience competitive wages with regularly scheduled increases, ensuring your dedication is recognized and rewarded.
Exceptional Benefits Package: Access a comprehensive benefits package, including health, dental, retiree benefits and life insurance, disability coverage, and more to safeguard your health and that of your loved ones.
Commuting and Transportation: Enjoy the convenience of free parking on our picturesque campus, easily accessible from major roadways. We are easily accessible via the MBTA commuter rail
Paid Time Off: Take advantage of paid vacations, personal days, sick time, and holidays to recharge and maintain a healthy work-life harmony.
Retirement Savings: Plan for the future with our retirement savings plan. Wellesley College contributes up to 10.5% towards your 403B plan for eligible employees
Work/Life and Wellness: A hybrid work environment (additional details will be provided during the interview process for select positions), care coordination through Wellthy, Pet Insurance, discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Professional Development: Enhance your skills and explore growth opportunities through continuing training and pathways for promotion within our supportive environment.
Tuition and Education Benefits: Invest in your education with tuition benefits, and access resources to navigate student loan forgiveness, reinforcing our commitment to your ongoing learning.
Campus Privileges: Enjoy free use of our state-of-the-art athletic and fitness facilities with onsite fitness classes, Library resources, and seize opportunities to attend diverse campus events that contribute to a vibrant community.

Apply today and take your first step toward a rewarding career with Wellesley College – where your unique strengths and success are celebrated as part of our shared commitment to inclusivity!

Worker Sub-Type

Administrative

Time Type

Part time

EEO Statement

At Wellesley, we embrace and honor difference and diversity. We believe the best ideas—the best solutions—draw on a range of voices, perspectives, and experiences. As a college, and as a community, we are dedicated to assuring that all members for the Wellesley community have an equal opportunity to flourish.

Wellesley College is an Equal Opportunity Employer, committed to the diversity of the college community and the curriculum. Wellesley College and all its subcontractors shall abide by the requirements of 41 CFR 60–1.4(a), 60–300.5(a) and 60–741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that Wellesley College and all of its subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status. Candidates who believe they can contribute to that goal are encouraged to apply.