Front Office Coordinator

Centennial, Colorado

We are seeking a highly-skilled and self-motivated front desk coordinator to join our growing organization. In this position, you will play a key role by performing various administrative and clerical tasks. You should be comfortable undertaking a variety of activities in the office, including filing, answering the phone, greeting clients, organizing documents, basic bookkeeping, helping coordinate new employee orientation, and more. Reliability and a strong work ethic combined with great communication skills are a must, as well as familiarity with all necessary office equipment, software, and procedures.

Front Office Duties and Responsibilities

• Greet clients & employees and set a positive office atmosphere
• Answer the phone, take messages, and redirect calls to appropriate offices
• Help with planning/scheduling events or meetings in support of chief people officer and other leaders as needed
• Order food and drinks for meetings or special events held in the office
• Perform inventory of office supplies and order what is needed
• Oversee sorting/distribution of incoming mail, prepare outgoing mail, and fedex support
• Update company phone list and staff directory in the Weifield App
• Organize and maintain files/records and update when necessary
• Order Business cards, or nameplates for new employees
• Enter new vendors into vendor calendar
• Manage conference room availability as needed
• Prepare birthday/anniversary cards, Employee of the Month certificate/gift cards, and other gifts for employees
• Maintain a record of gifts and/gift cards distributed to employees
• Send monthly birthday and anniversary lists to Rialto mobile (Weifield App)
• Manage the company Charity Foundation (NCF)
• Prepare Client thank you cards and gifts
• Update TEXTEDLY (Texting platform)
• Distribute newsletters to Colorado offices, mail to all Field, Texas and Tennessee employees
• Order Crew of the Month and JW Nameplates for the Lobby awards wall

Front Office Requirements and Qualifications

• High school diploma or equivalent
• Successful work experience in a front office setting or in another similar position
• Strong working knowledge of office procedures and basic HR principles
• Ability to effectively use and maintain office equipment
• Solid knowledge of Microsoft Office
• Outstanding communication skills
• Great organizational and multitasking abilities