At Weber, grilling is a passion that’s reflected in everything we do. Our goal is to share this passion and spark inspiration with the people who matter most – our grilling community. Weber has been the world’s premiere manufacturer of charcoal and gas grills and accessories since 1952. If you have the desire to work for a company that is recognized for exceptional quality products and high customer satisfaction, employment with Weber may be right for you. We provide a friendly working atmosphere with an environment of growth and opportunity through innovation, pride, and excellence.

Weber is committed to inclusive, equitable and diverse Hiring practices. Our goal is to create a workforce which resembles the diverse rich communities we live, play, and support every day.

Discover What’s Possible with a career, at Weber.

Are you a meticulous, creative, and highly organized professional who excels in supporting executives while also assisting with orchestrating memorable events? We are seeking an Executive Assistant who can seamlessly blend essential administrative excellence with exceptional event planning needs to enhance Weber’s headquarters' dynamic experiences. This position reports directly to the President for the Americas while also supporting Culinary & Experiences. A detail-oriented professional eager to make a significant impact through executive support is critical. The ideal candidate for this role is an initiative-taking individual who enjoys working independently, possesses a strong work ethic, demonstrates keen attention to detail, and excels in a high energy and results-oriented environment.

Essential Duties and Responsibilities:

• Provides executive-level support to assigned senior leadership including but not limited to, calendar management, expense reports, composing or preparing correspondence, arranging travel, department invoicing, and coordinating onsite/offsite meetings.
• Maintains each executive’s calendar, acting as a liaison between internal and external contacts when coordinating meetings and events. Partners closely with each executive to ensure they are well informed of upcoming commitments and responsibilities, following up appropriately.
• Coordinates and schedules internal and external meetings and department events, creating meeting agendas and follow-up meeting notes, when applicable.
• Creates or refines presentations when needed.
• Develops and maintains a solid working relationship with other Administrative Assistants; provides administrative backup to other departments as needed.
• Fully oversee the creation of purchase orders, submission of invoices, and tracking of marketing vendor expenditures in the US.
• Oversee food ordering and inventory management for the culinary team, guaranteeing the availability of essential ingredients and equipment for events and demonstrations.
• Coordinate the scheduling of the Grill Academy kitchen calendars with cross-functional teams requiring access to the space.
• Support kitchen operations by assisting with tasks such as light food preparation, including warming and plating food for VIP guests visiting Weber HQ.
• Provide logistical assistance to Grill Masters and Culinary Experts during events, ensuring they have the necessary resources for seamless execution.

Key Competencies:

• Time Management: Ability to prioritize tasks effectively, manage multiple projects simultaneously, and meet deadlines.
• Detail Orientation: Keen attention to detail to ensure accuracy and quality in all tasks and events.
• Task Coordination: Efficiently manage schedules, appointments, and event coordination.
• Verbal Communication: Clear and concise communication with executives, colleagues, vendors, and event participants.
• Written Communication: Proficient in drafting emails, reports, event materials, and other documentation.
• Interpersonal Skills: Ability to build and maintain positive relationships with stakeholders at all levels.
• Resourcefulness: Quick and effective in identifying and resolving issues that arise during both daily tasks and event planning.
• Decision Making: Capable of making informed decisions promptly to ensure smooth operations.
• Software Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Planning and Execution: Strong ability to plan, organize, and execute events from start to finish.
• Confidentiality: Handle sensitive information with discretion and always maintain confidentiality
• Adaptability: Ability to adjust to changing priorities and work effectively under pressure.
• Flexibility: Willingness to take on diverse tasks and adapt to various roles as needed.

Qualifications:

• 3-5 years’ experience supporting multiple senior-level executives preferably within a corporate and/or culinary environment.
• A passion for or interest in culinary arts, with some experience in food preparation or service preferred.
• Proven success managing multiple work assignments.
• Experience planning and coordinating large meetings.

Education:

• High school diploma required; associate or bachelor’s degree in business administration, Hospitality, Culinary Arts, or related field is preferred.

Weber-Stephen Products LLC is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor.