Description

This position is responsible for coordinating the day-to-day administrative operations of the Administrative Services department.

Examples of Duties

• Maintains department calendars, schedules meetings, and makes travels arrangements, when necessary.
• Processes payroll records; and maintains employee files and records, including attendance records.
• Prepares and submits agenda items to the Commissioners Court; prepares materials for meetings.
• Coordinates the assignment of any Internships, work-study student assignments or County related program participants.
• Notifies and coordinates with staff and/or committee members on possible meeting dates; schedules and prepares agendas for any meetings.
• Documents and maintains minutes of department staff meetings, when necessary.
• Establishes and maintains department files and records.
• Recommends new or revised methods to simplify record keeping systems, reporting procedures and department operating practices to improve work flow.
• Prepares a variety of regular and special reports.
• Composes a variety of letters, email, and memos.
• Assists with the preparation of requests for proposals, including obtaining requested information, binding packets, and distributing materials.
• Gathers data and processes annual insurance renewals.
• Assists in the preparation of the department annual report and annual budget requests.
• Maintains inventory of office supplies; and purchases supplies as needed.
• Answers telephone and greet visitors; provides information and assistance; refers to appropriate personnel; takes messages and makes appointments.
• Performs any other duties as assigned.

Qualifications

• Must have high school diploma or GED from an accredited institution.
• Must have at least three (3) years of related experience.

Supplemental Information

• Knowledge of modern office practices and procedures.
• Knowledge of county and departmental policies and procedures.
• Knowledge of computers and job-related software programs.
• Skill in prioritizing and organizing work.
• Skill in the use of such office equipment as a scanner, fax machine, and copier.
• Skill in oral and written communication.
• Ability to communicate orally and in writing in the English language and orally in the Spanish language.

• If applicant holds an out-state license, a State of Texas Driver License must be obtained prior to employment.

There are a wide variety of benefits available to Webb County employees. These benefits includes: health, dental, vision, life insurance, optional life and disability insurance plans, flexible spending account for health care.