Waukesha Pearce Industries is Hiring a Training & Service Dept Assistant (ED) Near Houston, TX
Job Details DescriptionJob purpose:Perform daily tasks to support inside service department, technical services department, and training department. Assist with office activities and operations to ensure efficiency and compliance with company policies. Duties And Responsibilities
Prepare training documentation such as training manuals, hand notes for participants, questionnaires, and other support materials
Greet guests, sign-in/sign-out, and direct visitors to appropriate training area
Schedule training sessions, register/enroll students, and coordinate notification/meeting invites for participants
Coordinate the preparation of training sessions, find training rooms to accommodate appropriate number of students
Ensure all necessary equipment is available and functioning properly
Coordinate catering arrangements for training sessions, including breakfast, lunch, snacks, etc.
Maintain training records for each course and attendance
Prepare and distribute training certificates for students
Open, maintain and invoice service department work orders
Create purchase orders
Voucher invoices for payment
Assist with bi-weekly payroll, Match chargeable hours against payroll hours
Maintain daily calendars
File and maintain Service department records
Perform administrative tasks such as email correspondence, write memos, handle mail distribution, make copies, etc.
Other duties as assigned
Qualifications
Must possess at least 5 years’ experience in a Service administrative role
High school diploma or GED
Must possess and maintain an active driver's license
Knowledge, Skills, And Abilities
Proficient in Window’s based environment (Outlook, Word, Excel, Access, Power Point, etc.)
Excellent written and oral communication skills
Excellent organizational skills and attention to detail, with the ability to multitask and prioritize tasks effectively
Must be able to build and maintain good client relationships
Must display a professional attitude
Must be dependable and be able to work independently