About Waterton

Waterton has grown from very humble beginnings with one phone and two desks to the successful, nationally recognized real estate investment and management firm it is today. As Waterton has evolved and grown, one thing has remained constant - the drive to achieve results by exceeding expectations. For 25 years Waterton remains passionate about delivering an incredible Resident Experience, which we believe is made possible by offering an extraordinary experience for our talented associates. We value performance that delivers experiences that exceed expectations, coupled with an unwavering commitment to Investor, Guest, and Resident service excellence. Overall we are a collection of people who strive daily to “find the good and leave it better”. 

Job Summary

The Capital Contracts Administrator will support the Design and Construction Department by facilitating contracts, vendor compliance, and payments for construction related projects.

Your Impact and Job Responsibilities

• Facilitate compliance by assisting vendors with insurance and other credentialing requirements.
• Process contract and change order intake requests.
• Review contract requests and bid evaluations for completeness and accuracy.
• Ensure contract values align with current project budgets.
• Prepare contract documents and facilitate approvals and signatures.
• Liaise with internal and external counsel to address contract modifications and redlines, when necessary.
• Distribute executed contracts and electronically file relevant documentation.
• Work with IT on large contract imports.
• Develop reports and summarize information as needed.
• Provide administrative support to the Capital Improvements Team.
• Identify potential efficiencies and develop or improve program Standard Operating Procedures.
• Assist with Program data collection & analysis and reporting.
• Routinely use computer software programs such as Microsoft Outlook, Excel, and Word; also, SharePoint, Nitro, Yardi, DocuSign, RealPage (FKA Compliance Depot), Vendor Shield, Power BI, and Textura.

What You’ll Bring- Desired Skills and Experience

• Associates or Bachelor's Degree in business management or similar, or relevant job experience.
• Ideally 2-4 years of experience in construction, contract, or real estate administration.
• General knowledge of processes, budgeting, accounts payable, and document management.
• Proficiency in Microsoft Office (Word, Excel, SharePoint, and Outlook) programs.
• Communication – This position requires exceptional verbal and written communication skills. The position will be expected to discern and convey relevant information in a professional and timely manner.
• Leadership – A strong sense of initiative and an ability to oversee and provide directive to contractors and vendors are characteristics essential to the position.
• Ethical Behavior – Transparency, attention to detail and forthright communication are required. Must work in accordance with company standards and federal/state regulations.
• Efficiency – Excellent time management and prioritization skills are necessary.
• Collaboration – The position is expected to work well within a team.

At Waterton, we recognize that compensation and benefits are important to our associates. We offer a wide variety of benefits including:

• Competitive compensation and incentive program participation
• Full suite of benefits, including Medical, Dental, Life, Disability, and even pet insurance
• 401k match
• Generous paid time off, volunteer time off, and paid holidays
• A commitment to life-long learning through learning plans that include internal and external trainings, as well as consideration for tuition reimbursement.
• Employee discounts and wellness initiatives, like an onsite gym.
• Hybrid work environment (based on business or position needs)

Waterton welcomes all.

Waterton is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status.