Description

JOB DESCRIPTION

Inventory & ReceivingCoordinator

General Information:

Title: Inventory & Receiving Coordinator

Status: Full-time, Non-exempt

Location/Site: Carlsbad, New Mexico

Hours: Monday – Friday

Pay: Bi-Weekly

Reports to: Director of Operations

Supervisory Responsibility: None

Company Overview:

WaterFleet is a dynamic company revolutionizing the mobile potable and wastewater management industry through pioneering technology and exceptional talent. We have built our company on the core values of Respect, Quality, Teamwork, Health/Safety, Radical Innovation and are seeking like-minded people to propel our growth. If you are a highly qualified individual who enjoys working in a fast-paced environment, please review the following:

Position Overview:

The Inventory & Receiving Coordinator maintains and oversees company’s inventory and parts ordering and receiving. They are responsible for the organization of the parts and inventory storage and accuracy of the inventory counts on a monthly basis for the assigned area(s). They will be required to utilize the company’s custom software solution for tracking inventory consumption through Field Operations work orders, as well as submitting and receiving parts requests within the software system. Their duties may include negotiating contracts with local service providers, ordering, inventory, and inspecting facilities to meet safety regulations and coordinating any renovations and updates.

Responsibilities:

Inventory Services

• Meeting supply chain objectives (re-order levels, lead times, min/max parts quantities, etc)
• Managing inventory and filing systems
• Performing complete inventory checks of all stock and supplies
• Assessing and improving flows of supplies internally and with vendors/suppliers.
• Ensuring all documentation related to inventory flows is complete, accurate and filed correctly.
• Identifying, analyzing, and addressing gaps in inventory processes.
• Prepare reports on inventory consumption and status to Area Manager(s) as requested
• Submit accurate inventory & parts requests in a timely fashion

Facility Support

• Participate as a key team member in responses to emergency situations.
• Handle coordination of minor repair service(s) when needed.
• Conduct monthly checks of stock inventory (cleaning supplies, facility bathroom stock, etc)
• Participate and ensure that our services and activities are in compliance with contract(s)
• Attend to critical work and complete closure within the specified time
• Ensure timely close-out of work requests

Administrative Office Support

• Handling office tasks, such as filing, generating reports and presentations, setting up meetings, and reordering supplies
• Manage housing (Man Camps) for areas assigned
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations
• Screening phone calls and routing callers to the appropriate party
• Proficient in Litmus, or ability to become proficient
• Greet and assist visitors
• Maintain polite and professional communication via phone, e-mail, and mail
• Maintaining supplies and keeping common areas orderly
• Work with vendors to provide repair and maintenance of facilities
• Anticipate the needs of others in order to ensure their seamless and positive experience
• All other duties and responsibilities assign by Management

Qualifications

Requirements:

• High School Grad; or GED
• Valid driver’s license and strong driving safety record (no more than 2 moving violations in previous 3 years).
• Acceptable background check, clear of DWI convictions, for the last 5 years.
• Foster teamwork and collaboration within and between department(s)
• Intermediate Language Skills Mathematical Skills and Intermediate Reasoning Ability.
• Strong verbal and written skills.
• Ability to multi-task and maintain deadlines.
• Ability to build solid working relationships with customers, vendors, and interface with associates through out WaterFleet.
• Ability to exercise privacy and respect for housed employees’ belongings

Qualifications:

• Working knowledge of Inventory, tools and equipment related to managing a multi-site support facility.
• Experience in developing and managing inventory and analyzing costs
• Proficient in Microsoft Office, Excel, Word, Power Point and other computer skills required
• High level of interpersonal skills to handle sensitive and confidential situations and information
• The ability to work independently and coordinate multiple tasks

Supervisory Responsibility:

• None

Benefits:

• Company Paid Life Insurance
• Medical/Dental/Vision Insurance
• Health Reimbursement Arrangement (HRA)
• Health Savings Account (HSA) or Flexible Spending Account (FSA)
• Disability Insurance (Short & Long Term)
• Employee Assistance Program (EAP)
• 401k Retirement Plan (Pre-tax & Roth) with company matching
• Annual profit-sharing bonus

Time Off:

• Paid Time Off (PTO)
• Personal Time Off (PLT)
• Eight (8) Company Paid Holidays

Pay Frequency:

• Bi-Weekly (26x/year)

Americans with Disabilities/Specifications/Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Ability to lift up to 40 pounds. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions.

Work Environment:

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Additional Notes:

WaterFleet, LLC is an E-Verify employer, and queries all newly hired employees through the internet-based verification program operated by the Department of Homeland Security and Social Security Administration.

Company Website: https://www.waterfleet.com/who-we-are/