Closing Date:
08/29/2022 Administrative Secretary III - Human Resources
Center for Education Services
Grade 9 of the ESP Salary Scale (New Employee Starting Wage $20.83)
8 Hours/Day, 12-Month Work Year

Role Overview
The Human Resources (HR) Administrative Assistant III provides confidential technical and administrative support to the Executive Director of Human Resources and the human resources administrative team. The Administrative Assistant III must know system-wide and human resources-related policies, procedures, and practices in addition to well-developed administrative assistant skills.
Minimum Requirements
High School Diploma.
Five (5) years of previous administrative assistant experience.
Demonstrated advanced skills in various software and electronic communication tools, including MS Office Suite (Outlook, Word, Excel, PowerPoint, etc.), Google Apps, and Adobe (measured by hands-on HR assessments).
Ability to maintain strict confidentiality of sensitive employee information, contract negotiations, grievances, and appeals.
Excellent organization and interpersonal skills, including dealing with diverse audiences (parents, general public, community advocates, employees, and elected officials).
Experience in drafting correspondence to respond to various external and internal stakeholders.
Ability to handle multiple tasks and projects independently without supervision.
Capability to accurately interpret, record, and disseminate meeting and hearing minutes.
Aptitude to manage and monitor the human resources department budget following proper accounting and purchasing procedures, utilizing system-wide software programs and advanced Excel.
Ability to manage and carry out administrative projects within the department as assigned.
Skill to organize, plan and execute work appropriately with or without supervision.
Regular and predictable attendance is an essential function of this position.
Ability to perform the job's essential functions with or without reasonable accommodations.
Preferred Qualifications
Associate Degree or higher from an accredited institution.
Professional certifications.
Human resources knowledge and experience.
Experience using human resources information systems and applicant tracking software.
Working knowledge of public school system policies and procedures.
Knowledge of and commitment to the organizational philosophy, goals, and policies of Washington County Public Schools (WCPS).
Role Responsibilities
Assist the Executive Director of Human Resources and the human resources administrative team with various responsibilities and special projects.
Provide leadership to the human resources Educational Support Personnel (ESP) team for department projects as assigned by the human resources administrative team.
Lead and complete projects individually and with the human resources ESP team.
Organize and maintain all paper and digital confidential and project files, including tracking employee investigations, appeals, and grievances.
Oversee unemployment insurance claims, including gathering and preparing all information and communication with the Maryland Department of Labor, Licensing and Regulation (DLLR) and Unemployment Tax Services and scheduling supervisors for hearings.
Process athletic coach postings and requests to hire.
Handle administrator and supervisor postings, including preparing candidate packets for Board of Education meetings and scheduling employee sign-ups.
Assist with the review process of employee background checks.
Conduct a badge audit every other year.
Provides badge support to current employees.
Complete all tasks associated with budgeting, researching, ordering, and purchasing for the department.
Support the scheduling, planning, and coordinating events for the Human Resources Department (recruitment and job fairs, employee orientations, employee recognition, trainings, negotiations, committee meetings, etc.).
Accurately interpret, record, and disseminate meeting and hearing minutes.
Prepares grammatically correct letters, memos, reports, forms, surveys, etc.
Greet and assist applicants, employees, and other stakeholders in person, via e-mail, and by telephone, in a courteous, professional, and friendly manner.
Handle complex administrative and research projects as assigned by the Executive Director of Human Resources.
Maintain employee confidence and protect operations by keeping human resource information confidential.
Back up the Human Resources Specialist II in their absence with employee injuries, processing workers’ compensation claims, and the Educational Support Personnel posting and hiring process.
Demonstrate a courteous and professional demeanor to all Washington County Public Schools stakeholders.
Perform other duties specific to the assigned department.
Environmental Factors and Physical/Mental Requirements
The Environmental Factors and Physical/Mental demands represent those that an employee must meet to successfully perform the essential functions of this job. Reasonable accommodations may enable individuals with disabilities to perform the essential functions.
Required periods of sitting at a desk and working on a computer and other office equipment.
Ability to sufficiently and efficiently move throughout the building and grounds for extended periods.
Must use sensory skills to effectively communicate and interact with others as generally defined by the ability to see, read, talk, and hear.
Ability to maintain emotional control under stress.
Ability to move, raise, lower, and carry objects up to 20 lbs. irregularly.
Must be able to bend, crouch, stoop, reach, and climb.
Will be subjected to loud noises, interactions, and traffic flow in a highly populated office environment.
Ability to work overtime if needed.