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Administrative Specialist II - Community Development

Washington County (Minnesota)

Annex, OR | Full Time

$62k-81k (estimate)

1 Week Ago

Administrative Specialist II - Community Development

$62k-81k (estimate)

Full Time 1 Week Ago

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Washington County (Minnesota) is Hiring an Administrative Specialist II - Community Development Near Annex, OR

THE POSITION

Washington County Office of Community Development is seeking a passionate and engaged individual who represents the rich diversity we have in our community for career opportunities as an Administrative Specialist II.

* Any current County employees who are interested in this specific opportunity must submit an application to this posting to be considered. *

About US!:
The Office of Community Development manages federal funding from the Department of Housing and Urban Development, such as Community Development Block Grant, Emergency Solutions Grant and HOME Investment Partnerships programs, as well as local funding to support programs and projects benefiting low and moderate income individuals and households.

Community Development Block Grant (CDBG): Community Development Block Grants (CDBG) are federal funds awarded to cities and urban counties for housing and community development projects. The U.S. Department of Housing and Urban Development administers the program on a national level, but it's planned and controlled locally.
Emergency Solutions Grants (ESG) programs: The Emergency Solutions Grant (ESG) provides federal funds to assist individuals and families to quickly regain stability after experiencing a housing crisis or homelessness.
HOME Investment Partnerships Program: The HOME Investment Partnerships Program provides federal funds for the development of affordable housing for low- and very low-income households, and encourages partnerships among state agencies, local governments, non-profits, and for-profit organizations.
Emergency Rental Assistance (ERA): US Treasury's Emergency Rental Assistance Program provides rent and utility assistance households with low income impacted by the COVID pandemic.

About the Opportunity:
The primary responsibilities include typical front desk duties such as responding to visitor and caller questions, filing, preparing correspondence, transcribing meeting notes, sorting and distributing incoming mail, performing data entry, and processing receivables and payables. This position supports the overall staff assigned to the Office of Community Development.
Upon successfully completing the training period, this position is eligible for a hybrid work schedule, including 1-2 days/week of remote work.
About YOU!:
The ideal candidate has strong customer service and communication skills supported by public service values that emphasize equity, diversity, and inclusion in the workplace and in program administration. They are equipped to provide courteous and responsive service to clients and organizations that participate in various public service, infrastructure, public facility, or other affordable housing projects administered by the office. They are familiar with the Microsoft 365 products and possess the ability to learn and quickly adapt to new programs. Experience with setting up executive-level meetings and transcribing notes is essential in this role. Also, possession of the ability to multi-task and work effectively in a standard office environment and knowledge of or experience with Community Development programs including Community Development Block Grant, HOME Investment, Emergency Solutions Grant or other similar programs is preferable.

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task. We are most interested in finding the best candidate for the job and that candidate may come from a variety of backgrounds and lived experiences. If you're interested in applying, we encourage you to think broadly about your background and skill set for the role, even if you believe you do not meet all of the hiring criteria described above.

* This recruitment is being conducted specifically for the Office of Community Development and will be used to fill all vacancies that may become available within the next six-months or so. *Why Washington County?
Are you interested in challenging, meaningful, and rewarding work? Join Washington County in our commitment to advancing racial equity. Our Board of Commissioners worked closely with various community stakeholders and subject matter experts to develop an Equity, Diversity, and Inclusion (EDI) Resolution.Adopted in February 2020, this resolution commits to the equitable delivery of Washington County’s services, resources, and opportunities for growth and development to every county resident.

Check Out Our Award-Winning Benefits & Wellness Program on the "Benefits" tab above!

ESSENTIAL JOB DUTIES

MINIMUM QUALIFICATIONS

Education and Experience:

A high school diploma or equivalent; AND Three (3) years of progressively responsible experience providing administrative or clerical support.
Possession of Microsoft Office Specialist (MOS) or other applicable certifications may substitute for up to one (1) year of the experience requirement.

Additional Specialty Requirements:

This position is required to pass a criminal background check post offer.

Please be clear and specific in the applicable sections of the employment application about how your background is relevant. This information must also be consistent with your supplemental question responses. Please note: Answers to the supplemental questions are typically evaluated separately from your application.

SUPPLEMENTAL INFORMATION

Washington County is committed to using a Merit-based System in which recruiting, selecting, and advancing employees is based on their relative knowledge, skills, and abilities.
Our commitment to you:

Washington County values a culture of equity, diverse perspectives, and life experiences. Our organization embraces innovation, collaboration, and work-life harmony. We offer job stability, a comprehensive benefits package, and an opportunity to serve and support our diverse community. We are an equal opportunity employer with a commitment to diversity and an inclusive workforce. Women, minorities, veterans, and people with disabilities are encouraged to apply.

Selection Process:

Apply today! In lieu of a resume, we ask that you complete and submit an online application, which will be used to screen for minimum qualifications (MQs) and to determine starting pay in accordance with the provision of the Oregon Equal Pay Law.
MQ Review: Human Resources will screen applications for MQs beginning the week after the posting closes. Additional preferred qualifications screening may be applied depending on the number of applications received.
Subject Matter Expert Review: Your responses to the supplemental questions may be evaluated and scored by a panel of subject matter experts. Your total score for this examination will affect your placement on the eligible list (a list of candidates eligible for interviews).
Panel Interview(s): Generally, the top 6 – 8 candidates will be invited to participate in a panel interview.
Conditional Offer: A final candidate is required to successfully clear a 3rd party background check and driving record check as pre-employment conditions.
- Human Resources may use the pool of eligible candidates from this recruitment for all (regular, part time, limited-duration and temporary/on-call) opportunities within Office of Community Development. As these opportunities become available, we will contact via email to all active eligible candidates with details of the vacancy and inquire if they would like to be considered. We call this "Surveying the List."

Please note: candidates that are successful in the evaluation process may have their applications referred for additional vacancies in the same classification, or job family.
Status of Your Application:
You will be advised by e-mail of your status at each step in the application process, from initial application to final employment disposition. Please note that Washington County communicates with all candidates via email. If you "opt out" or "unsubscribe" from email notifications from NEOGOV it will impact our ability to communicate with you about job postings.
Veterans' Preference
If you are a Veteran and would like to be considered for a Veterans' preference for this recruitment, please review the instructions using this link: Veterans' Preference Points.
Accommodation under the Americans with Disabilities Act
Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources 503-846-8606, or e-mail:Careers@washingtoncountyor.govat least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation.
Questions (?) Regarding This Recruitment
Yeji Seo, Talent Acquisition Partner
Yeji_Seo@washingtoncountyor.gov
Additional Resources:
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* Washington County is a drug-free workplace *

This is a non-represented position and is not covered by a collective bargaining agreement.
Regular and limited duration full-time employees working 30 hours or more per week and job share employees are eligible for benefits beginning on the first of the month following employment. Job share employees are responsible for 50% of the premium. Part-time regular, variable hour, and temporary positions are not eligible for medical, dental, and vision benefits.
Check Out Our Award-Winning Benefits & Wellness Program!
Washington County values your dedication to lead the future of our community through public service. Our total compensation package, which is comprised of more than just your annual salary, was built to show our commitment to the physical and financial health and wellbeing of you and your family. Your total compensation package includes a comprehensive benefits program with medical, dental, and vision coverage at up to 95% employer paid! Other benefits you’ll enjoy as part of your total compensation package include:

Paid Time Off - 11 paid holidays including one floating holiday, 12 vacation days for new employees (accrual rates increase based on length of service), AND up to 96 hours of sick leave per year (unused sick leave accumulates from year to year without limit to provide pay and security if needed).
Wellness Program - Washington County has been named one of Oregon’s Healthiest Employers by the Portland Business Journal for the past 7 years. We are proud to receive this award and will continue to make your health and wellbeing a priority by providing resources and support to help you and your family live and work well. Resources include smoking cessation, weight management, and stress management classes (online or telephonic with a personal health coach); discounts on gym memberships, fitness activities, and sports tickets; and Health & Wellness events and onsite flu shot clinics.
Alternative Care Coverage
Health Care and Dependent Care Flexible Spending Accounts (FSAs)
Employee Assistance Program (EAP)
Life and Disability Insurance (both County-provided and voluntary)
Oregon Public Employees Retirement System (PERS)
457b Deferred Compensation Plan
Emergency Travel Assistance
TriMet Hop Card at no cost to the employee
Bike lockers and repair stations
A charitable giving program
Oregon College Savings Plan