Description

Position Summary

To perform functions in the Office of the Registrar related to registration, records management, and ad hoc project leadership. Reports directly to the Registrar.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

• Participate in innovative continuous improvements in the Office of the Registrar.
• Work collaboratively with Walsh University faculty and staff.
• Assist the University Registrar with the annual Catalog revisions and Curriculum Guides
• Process Transient Student Authorization Requests and evaluate college transcripts for transient students.
• Conduct graduation audits each semester.
• Build electronic registration appointments.
• Revise and maintain academic forms (hard-copy and electronic)
• Update and maintain the Office of the Registrar website.
• Assist in processing semester registrations and course changes.
• Participate in Commencement (rotation with Registrar)
• Assist with National Student Loan Clearinghouse certifications.
• Maintain and facilitate the Production Calendar activities.
• Maintain and update Office of the Registrar Procedures manual.
• Assist University Registrar with compilation of academic standing and dean’s list.
• Assist with NCAA Division II Compliance Reviews.
• Assist University Registrar with Veteran Certifications
• Participate in professional growth and development opportunities.
• Help manage the department budget, approving purchases under 100.00, approving staff time worked/vacation, etc. in PayCom.
• Aid in the responsibility for creating the University catalogs (UG/GR) and academic curriculum guides and conduct training for faculty on new systems and appropriate department processes.
• Assist in institute trainings for faculty usage of the Cavalier Center and Banner
• Assist in creating intentional connections and engagement opportunities for our military students.
• Assist in providing FERPA training (faculty and staff)
• Aid in providing enhanced cross-training among staff within the Student Service Center on registrar-related processes.
• Other duties and responsibilities as assigned or required.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.

Required Qualifications (Knowledge, Skills, and Abilities)

Must understand and support the Mission, Vision, and Code of Ethical Conduct of Walsh University, as a Catholic higher education university as expressed in Ex Corde Ecclesiae, and possess the following:

Education:

Bachelor’s degree required. Master’s degree preferred with 2-4 years’ experience in higher education registrar/academic office setting and experience with student database preferred.

Minimum Qualifications:

• Excellent customer service
• Computer experience including data entry, word processing, and creating spreadsheets.
• Strong analytical skills with the ability to pull, compile, and present data in a useful way.
• Excellent organizational and time management skills with the initiative and ability to meet deadlines and prioritize tasks.
• Excellent conflict resolution and decision-making skills
• Excellent communication skills
• Ability to multi-task in a busy, sometimes noisy environment

Work Experience:

At least two to five years’ work experience in a professional setting (higher education preferred but not required)

Skills and abilities:

Professional demeanor and ability to interact with charity towards students, staff, and faculty. A positive attitude is a must.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions.

The physical requirements of the job include prolonged sitting, extended periods of keyboard work and use of a computer monitor, walking, occasional lifting and carrying objects no more than 20 pounds.

Application Instructions

Walsh University is seeking a dynamic, energetic, and passionate individual who is enthusiastic about the environment found on a private, values based, Catholic liberal arts campus.

Applicants must submit a completed online application and any additional documents requested by the search/interview committee. This may include resume, unofficial transcripts, etc.

Qualifications