POSITION TITLE (Oracle title)

SENIOR ADMINISTRATOR

WORKING TITLE

SeniorAdministrator-Medicaid and Fiscal Project Management

SCHOOL/DEPARTMENT

Special Education Services (SES)

LOCATION

Crossroads II, Cary, NC

PAY GRADE

Senior Administrator Band 3

FLSA STATUS

Exempt

ELIGIBILITY FOR EMPLOYMENT CONTRACT

No

WORK WEEK SCHEDULE

Monday-Friday (occasional evenings and weekends) Position is available for a Hybrid Telework workweek

POSITION PURPOSE:

Provides leadership and oversight regarding Medicaid administrative claiming, cost reporting, and fee for service activities. Oversees fiscal project management within Special Education to increase overall compliance to local, state, and federal regulations.

MINIMUM QUALIFICATIONS:

KNOWLEDGE, SKILLS, AND ABILITIES (KSAs)

• Considerable knowledge of generally accepted accounting principles and knowledge of governmental accounting principles;
• Considerable knowledge of Microsoft Office, specifically Word, Excel, and PowerPoint; Google Apps;
• Analytical and problem-solving skills;
• Attention to detail with a high level of accuracy;
• Effective time management skills with the ability to meet deadlines;
• Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure appropriate flow of information, collaborative efforts, and feedback;
• Ability to complete complex tasks individually and as a collaborative team member;
• Ability to establish and maintain effective working relationships with school system staff, staff members of external agencies, and the community.

EDUCATION, TRAINING, AND EXPERIENCE

• Bachelors degree in Special Education, Accounting, Business Administration, or directly related field; AND
• Three years of experience in Special Education, Finance, or related field; AND
• Experience with fiscal management.

CERTIFICATION AND LICENSE REQUIREMENTS

• Must hold and maintain a valid motor vehicle operators license according to the State of NC requirements.

PREFERRED QUALIFICATIONS:

• Masters degree from regionally accredited university;
• Knowledge of Oracle and BAAS financial applications;
• Knowledge of Special Education funding;
• Experience with Medicaid reporting and claiming requirements and processes;
• Experience with district level processes related to special education funding, Medicaid, and fiscal management;
• Knowledge of ECATS.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Facilitates the Medicaid billing process including preparing reports, as required, for Medicaid funding and serves as the liaison between the department and billing agency.
• Monitors compliance with Random Moment Time Study (RMTS) and communicates with school system staff to ensure timely completion.
• Monitors and record fee for service, cost reporting, and Medicaid administrative claiming revenues.
• Gathers data and submits report for Federal Personnel Survey.
• Collaborates with other teams within Special Education Services and WCPSS departments regarding development and problem-solving for ECATS and Special Education fiscal projects.
• Provide training, assistance, and oversight on assigned fiscal projects, including Medicaid, special grants, and contract processes.
• Performs other related duties, as assigned.

WORK ENVIRONMENT/PHYSICAL REQUIREMENTS

This job operates in a professional office environment and has a noise level of mostly low to moderate. This role routinely uses standard office equipment such as computers, scanners, and copiers. The position, at times, must be able to come into direct contact with school system staff, students, staff members of external funding agencies, and the community. Work is considered light physical work, requiring the exertion of up to ten pounds of force.

EFFECTIVE DATE: 10/2023

DISCLAIMER: The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills required by the employees assigned to this position. This description may be revised by HR and approved at any time.