Date Available:
06/10/2024

TITLE: Summer SCHOOL SECRETARY

Job Focus: To provide a high degree of secretarial service to the Principal of a school building, so as to assist with the efficient management of the educational program.
Line of Supervision: Responsible to and evaluated by the building Principal.
Duties and Responsibilities:
1. Provides secretarial services to the Principal, and to any other staff member as directed by the Principal.
2. Answers telephone in a business-like manner, responding appropriately to all inquiries, and takes messages as needed.
3. Greets all visitors courteously; determines their needs; makes appointments or directs them to the appropriate person.
4. Organizes and manages the office functions.
5. Inventories all office supplies, orders supplies/materials, and processes requisitions
6. Completes all necessary forms, letters or reports in proper form and on schedule as requested by the principal or District Administrator.
7. Assists in seeing that any injured person is given proper first-aid and/or medical attention.
8. Assists students in making phone calls to parents as approved by the Principal.
9. Prepares, assembles and/or disseminates materials about the availability of services for students.
10. Brings to the attention of the Principal, any problem or concern that relates to the office function, procedure, supplies, forms, and/or equipment, etc., in a timely fashion.
11. Maintain technical knowledge by attending educational workshops and trainings in and out of district.
12. Must consistently meet timelines.
13. Must be able to perform multiple tasks.
14. Must have strong positive communication and interaction skills when dealing with coworkers, students, administrators, parents, and/or the community
15. Guards the confidentiality of all information which may come through the office. Breach of this trust shall be grounds for dismissal.
16. Performs all other duties requested by the building Principal, Assistant Superintendent or Superintendent of Schools.
Minimum Qualifications:
1. High School diploma or its equivalent.
2. Have an above average command of English Grammar, Spelling and Composition.
3. Have an above average command of proper business letter construction, report development, and other standard business communications.
4. Be able to type 65 words per minute, with a high degree of accuracy.
5. Be able to operate a variety of office equipment, including computer, memory typewriter, Microsoft Suite, copier, software, fax, etc.
6. Have an above average ability to organize and manage the functions of a school office, on a day to day basis.
TERMS OF EMPLOYMENT: Summer . Salary and other benefits as established by the Board of Education.