Vustra is an online clothing brand with sales through a Shopify-based website and wholesa. Our products include long sleeve shirts, short sleeve shirts, henleys, polos, solid and graphic tees made with organic fabrics targeting a versatile market of customers.

The Operations Associate role is an integral part of the team and assists with tasks that support the day-to-day operations of Vustra. They will coordinate with the CEO to help with administrative functions, manage the process of vendor samples, collaborate on collection builds and manage photoshoots, in addition to other duties as assigned.

• Manage complex schedule including internal/external meetings, events, travel, and other priorities as needed
• Issue POs and invoices with accuracy and in a timely manner
• Communicate with internal teams if there is any change to the confirmed orders. Follow up with revisions of the PO if necessary
• Process payments to vendors on a regular cadence
• Create packing lists and carton labels, receiving inventory in AM
• Create and organize a process for all wholesale sample management
• Create, organize and maintain a process for inventory with great level of detail
• Develop an efficient filing system to make updating and retrieving files easier
• Track, monitor and manage sample receivers, and facilitate sending samples out to buyers timely.
• Research, compile and prepare reports and presentations as requested
• Manage photoshoot sample set with the team
• Manage Nuorder, Faire and Shopify to ensure all product information is up to date, linesheet creation, biweekly updates to marketplace/brand pages, etc
• Acts autonomously and with minimal direction on daily work, general instructions on newly introduced assignments. Work is generally of a critical or confidential nature
• Ability to handle multiple tasks/projects, concurrently, with tight deadlines.

What You’ll Need

• 1 years of experience working at an e-commerce or retail company
• Excellent communication; written, oral, and group facilitation
• Demonstrate cooperative behavior with colleagues, supervisors, and managers at all times
• Work well under pressure and able to meet multiple and sometimes competing deadlines
• Sense of urgency, highly detailed, and experience in meeting deadlines
• Ability to build and maintain positive relationships both internally and externally
• Ability to apply logical thinking and sound judgment to a wide range of practical problems
• Organized and efficient administrative skills required
• Must be able to work independently
• Ability and willingness to learn the wholesale business

Nice to Have - Bonus Points!

• Photo editing
• BA/BFA in Fashion
• Experience working as an assistant and interest in learning about the brand and fashion industry

Job Type: Part-time

Pay: $20.00 - $22.00 per hour

Expected hours: 20 per week

Schedule:

• 4-6 hour shifts, Monday thru Friday

Work Location: In person San Jose 95136

Job Type: Part-time

Pay: $20.00 - $22.00 per hour

Expected hours: 20 per week

Payment frequency:

• Paid daily
• Paid monthly
• Paid semi-monthly
• Paid weekly

Schedule:

• 4 hour shift
• Day shift
• No nights
• Weekends as needed

Travel requirement:

• No travel

Work Location: In person